Chapter 13 Documentation in International Trade 国际贸易单据,Certificate, 全国国际商务单证考试,1. Definition of documentation,Documentation (单证处理) refers to the preparation and examination of documents involved in a transaction.,2. Role of documentation,In some international transactions, the exchange of documents takes priority over the exchange of goods. Without proper documents, neither sellers could send goods out of their countries and collect payments, nor buyers could receive goods without problems.,2. Role of documentation,The major purpose: provide a specific and complete description of the goods so that they can be correctly processed for transport, payment, credit, insurance, import duty, etc. A good evidence of what actions have been taken by each party in a trade transaction and how the actions have been taken. In case of dispute, good documentation will certainly very helpful in resolving the dispute.,3. Procedure of documentation,For the importer For the exporter,3.1 Importers documentation,(1) Application for the L/C (2) Reserving shipping space (订舱) (3) Effecting insurance (投保) (4) Redemption (买赎) of documents under L/C (5) Customs clearance for import (6) To take delivery of goods,3.2 Exporters documentation,(1) Order handling and goods preparation (2) Urging, examining and amending L/C (3) Application for commodity inspection (4) Charter and space booking (5) Insurance arrangement,3.2 Exporters documentation,(6) Export declaration (7) Shipment (8) Presentation of documents and exchange settlement (外汇结算),Pre-shipment documents Financial & commercial docs. Packing docs. Shipping docs. Customs docs.,常用的出口单据 出口人出具：汇票、商业发票、包装单据、海关发票等； 第三者出具：运输单据、保险单据、产地证明书、检验证书。,装运前文件 财务/商业文件 装箱文件 运输文件 海关文件,4. Major documents,(1) Export License (出口许可证) -used to control the export of specific goods to specific destinations. (2) Import License (进口许可证) -an import permit issued by the relevant authority to control the inflow of foreign goods.,Validity: will be valid for a fixed period of time,The first document a seller or buyer has to prepare,(3) Pro-forma Invoice (PI) -a document issued by the seller as a response to an inquiry (询盘) from the potential buyer.,Functions A quotation (报盘) of an export sale (listing trade terms and costs); A supporting document to an importers application for an import license; A supporting document to a customs declaration.,形式发票,(4) Commercial Invoice (CI) -a statement issued by a seller to a buyer, itemizing the sale (listing details of the goods and the value in particular) and demanding payment.,在国际贸易中，商业发票是全套出口单据的核心，所有其他单据均须参照商业发票进行缮制。,商业发票,(5) Packing list - a document made by the seller stating the detailed content of each individual shipment.,是发票的补充单据，它列明了信用证（或合同）中买卖双方约定的有关包装事宜的细节，便于国外买方在货物到达目的港时供海关检查和核对货物,装箱单,(6) Shipping documents,单证作用: 划分船/货/港方责任的依据.,装港单证: booking note shipping order mates receipt,卸港单证: delivery order (D/O),托运单 装货单 收货单,提货单,bill of lading (B/L) 提单,Booking Note 托运单,A form to be filled out by the shipper providing the carrier or the shipping agent all the necessary particulars about the shipment.,托运人(货代),承运人(船代),申请,签认,Shipping Order (S/O) 装货单,A notice to the shipper from the carrier or the agent, indicating that goods are received for loading. 又称“下货纸”或“关单”. 由托运人(货代)填写, 承运人 (船代)审核并盖章, 并由理货长签字后随同收货单一 同交给大副。,Mates Receipt 收货单,又称“大副收据”. 由大副签发证明货已装船.,大副批注(REMARK),无: 清洁收货单,Unclean B/L 不清洁提单,Clean B/L 清洁提单,有: 不清洁收货单,A document issued by an ocean carrier to a shipper,by which the carrier has entered into a contract with the shipper for the carriage of goods.,Bill of lading 提单,Bill of lading fulfills three roles Receipt of the goods.货物收据 (An evidence of) A contract of carriage. 运输合同/运输合同的证明 Document of title. 物权凭证，拥有提单如同拥有货物,Mates receipt fulfills only (a),A notice of the shipment details, given by the seller to the buyer, within the period stipulated in the sales contract or L/C. To notify the buyer that goods are loaded and that he can proceed to prepare for making payment and for receiving the goods at the destination.,Shipping advice 装船通知,(7) Customs clearance docs.,Export declaration Export license CI Certificate of origin Insurance policy,出口申报单 出口许可证 商业发票 原产地证书 保险单,Certificate of inspection -attests that the goods conform to the description contained in the invoice provided by the exporter. Sanitary certificate/ Phyto-sanitary certificate -attests that the goods conform to the agricultural standards of the importing country.,检验证书,卫生检验/植物检疫证书,Thank You !,