PresentationSkills 3StepstoaSuccessfulPres PlanItOrganizemessageandsharpenfocusPrepareItConstructandrefinegraphicsPresentItCommunicatethemessagewithsupportingelements FindingtheCentralMessage Don tputeverythingrelevantintoajumbleFindasimplebasicpointWriteitdownin1sentenceCheckwhetheritcuttheheartofthemessage ifnot reviseit PlanIt Examples Understandyourbusiness Thistechnologyisthebestforyourrequirements Weneedmoretimetodothisjobright CriteriaforCentralMessage CheckwhetherthecentralmessageiscorrectlywrittenWhatdoestheaudienceneedtoknow Whatdoestheaudiencewanttoknow Whatarethepossiblebenefitsofasuccessfulmeetingforthisaudience Whatquestionsmighttheaudiencehave PlanIt BuildYourCase AssumeyouraudienceisnotpreparedtoacceptyourmessageThepurposeofthetalkistomovethemtoyourpointofviewOrganizethemessagesusingPyramidPrinciple PlanIt BuildingtheCase ThepyramidhasbeenformedEnrichitwithBulletpointsChartsGraphsOrganizethetalkfirst thenputdetailsin PlanIt PreparingfortheTalk PPT UsethestandardcompanyformatDonotchangeformat it sdesignedtoforavarietyofuses Alluseoneformatwillgiveothersafeelingofbeingconsistent PrepareIt PreparingfortheTalk PPT Don tassumeyouneedthesoftwaretomakeyourpresentationLapVisualEachonegetacopy GoodforcomplexdatasheetandchartswhiteboardsGoodforincreasinginteractivityamong15orfewerpeopleOn screenpresentationPolishedandsuitableforlargeaudience mostcommonlyused PrepareIt Don tOverdueIt Visualsarenotyourpresentation LessismoreJustprovidethecluestothemessagetoraiseinterestandattractattentionProjectedvisualshaveseverelimitsMustbereadfromadistanceMustbesimpleandboldComplexgraphsandchartsaresuitabletobeputinaprintedform PrepareIt Template Althoughwecandosomecustomization thereareafewthingsthatweshouldnotchange BasicformatofthecompanytemplateTrytouseArial TimesNewRomanandBodoniaregoodforprintedorLightcoloredpaperversions Logo size color Minimum point offontsize PrepareIt 24 20 BulletPointText Don tuselongpassagesoftextReadingwilltakeaudiences attentionPleaserefertothenext2slides PrepareIt BulletPointText DonotpresentwholemessageonslideMerelyprovidescluestothemessageDon tputtoomanypointsinthesameslideSuggestionisnomorethan5Ifpointsaremorethan5 arrangethemintomoregeneralpointstocutthemdown PrepareIt BulletPointText It sOKtorepeatslides LettheaudiencefeelthelogicalflowwouldbefineIflongpassagesmustbeused typeinboldandlargefontMakesureit sworthreadingfortheaudience PrepareIt UsingCharts ChartsmustbereadDon tmakethemtoocomplicated ConveyinformationisnecessaryTheypresentinfoinawaythat seasiertounderstandComplexchartsofsimpleinfoarefailures SimplechartsofcomplexinfoareachievementsIfcomplexchartsmustbeusedsuggesttoputtheminprintedversion PrepareIt Presenting WeoftenuseaPPThopingthatitwillpresentitselfUnlessextremelywellmadeandincludesalltheinfo itwillnotstandonitsownRecordyourcommentinthefile Addyourcommentsinthespeaker snotesection PresentingIt Rehearsal NotnecessarytostandandpretendtobeinaconferenceroomDon tskiporskimovertheintroandsummaryNeedtobespokenaloudTimeitAtleasttwice PresentingIt Rehearsal RecordyourselfandplayitbackToorushedortooslowDistractingwordsandphrasesIncorrecttimingLogicalflownotclearEtc PresentingIt Talkthetalk SpeaklowerandslowerthannormalWatchyourtoneofvoiceDeliveryourpresentationwithconfidence PresentingIt SpeakingTips Don treadyourslideOnewaytopreventthisisONLYprovidecluestothemessageontheslide ExplaintheslidesMaterialsshouldpromptthequestionsfortheaudienceMakethetalkmeaningfultotheaudience PresentingIt Transition Transitionfirst thenchangeslideWhenchangingslides payattentionto ContinueeyecontactwiththeaudienceasyoufinishdiscussingthepreviousslideHoldtheeyecontactasyoumakethetransitiontothenextslideBequite stoptalking asyoureplacetheoldvisualwiththenewoneMakeeyecontactoncemoreasyoubegintotellthestoryofthenewvisual PresentingIt Changingyourownslides DependsondifferentsituationsSomeoneelseisrunningslidesforyouSomeonestepsinduringyourpresentationSomeonewhohaspreviewedthemtrlandshowsgreaterfamiliaritythanyouIndicatewhichslideyouaregoingtoAllowsometimeforaudiencetoabsorb PresentingIt TipsforPresenting Whoarethecriticaldecisionmakersoftheaudience Who sideasmattersandwhataretheirneedsandpriorities Whoaretheinfluencerandmaymakerecommendationstothedecisionmaker Whoareyouallies Whowillbuyinyouideas PresentingIt TakingQuestions RepeatingquestionsAllowseveryonehearthequestionCheckunderstandingGiveyoutimetothinkTheyaren tallwinnersDonotcongratulateeveryquestionerthebrillianceofhisinquiryBeDirectBegintheresponsewithasimplesentence PresentingIt TakingQuestions PlanyourtimeAdvancedpresentation sQ AmaytakeaslongasthetalkitselfAnswerandmoveonDon tdriftfromtopictotopicGivesatisfactoryanswertothefirstonebeforemovingonGiveconciseanswersandkeepthetiming PresentingIt Lookingatyouraudience Goodtone Memorizingthepresentation Andfinallyknowinginsideandoutaboutthetopic Howtomakeapresentation Whatisimportantforpresentation Thematerialofyourpresentation Visualaids Yourvoice Bodylanguage Yourappearance Preparation Prepareth