Week 3,Project management plans,Why What How When Who,Why What How When Who,Why is this project happening? Why now? Why us?,Why What How When Who,What solution needs to be put in place to achieve the goals? What work needs to happen to build the solution?,Why What How When Who,How do we get this solution in place? How do we know when were done?,Why What How When Who,When do work activities happen? What do we need to do first? Whats last?,Why What How When Who,Who do we need to deliver this project successfully?,And what will it cost?,$,Course objectives Implement IT project planning and selection techniques Appreciate the importance of project portfolio management,The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan,The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan,Plans are useless. Planning is indispensible Dwight Eisenhower,The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan,Why plan?,Why plan?,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,Helps you work out who you need to hire,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,Helps you work out who you need to hire,Works out the timeline and budget,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,Helps you work out who you need to hire,Helps manage expectations,Works out the timeline and budget,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,Helps you work out who you need to hire,Helps manage expectations,Works out the timeline and budget,Helps understand the effects of changes,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,The Plan,Changes once you start,Guides you activities,Makes you think ahead,Helps you work out who you need to hire,Helps manage expectations,Makes sure you are doing the right thing,Works out the timeline and budget,Helps understand the effects of changes,The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan,?,Who will read it? What do they need to know? Do they come in cold?,What is your project going to deliver?,Scope,The work to be done,=,The target product,Hunt, B. et al. (2003). Project charter. Retrieved January 23, 2006 from (partial),Hunt, B. et al. (2003). Project scope statement. Retrieved January 23, 2006 from (partial),What is your project going to deliver?,Definition,The work to be done,=?=,The target product,What is your project going to deliver?,Change control,The work to be done,=?=,The target product,What is your project going to deliver?,Value?,The work to be done,=?=,The target product,The WBS,The right way,The wrong way,Focus on deliverables,Focus on processes,Align to value,Align to process stages,Why?,Why not?,Figure 5.2 Sample hierarchical WBS organized by phase (Schwalbe, 2006, p176),The wrong way?,Note the Layers,Table 5.3 Sample tabular WBS(Schwalbe, 2006, p176),1.0 Concept 1.1 Evaluate current systems 1.2 Define requirements 1.2.1 Define user requirements 1.2.2 Define content requirements 1.2.3 Define system requirements 1.2.4 Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief Web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support,.au/images?hl=en&q=wbs&btnG=Search+Images&gbv=2,Document your assumptions,Very little knowledge,Complete knowledge,Degree of knowledge over time,OBS,Figure 9.2 Sample Project Organizational Chart(Schwalbe, 2006, p358),Task 1,Task 2,Task 3,Task 4,Task 5,Task 6,Person 1,Person 2,Person 3,Person 4,Figure 9.6 Sample Resource Histogram (Schwalbe, 2006, p362),tools,rasci (aka raci),ram,r,a,s,c,i,responsible,accountable,supportive,consulted,informed,r,a,m,responsibility,assignment,matrix,Task 1,Task 2,Task 3,Task 4,Task 5,Task 6,Person 1,Person 2,Person 3,Person 4,R,R,R,R,R,R,Figure 9.4 Sample Responsibility Assignment Matrix (RAM)(Schwalbe, 2006, p360),OBS: Organizational Breakdown Structure WBS: Work Breakdown Structure,One and only one person can be accountable. Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix, Herding Cats retreive