Application Guidelines for the “Confirmation Letter of Invitation” for foreigners entering China The “Confirmation Letter of Invitation” must be used in conjunction with the invitation letter. The invitation letter that is issued to the invitee should be printed on paper with the inviting companys full name and office address. The invitation letter should include:1) The invited companys full name, the purpose of its visit, the number of entries required, the expected arrival date and the duration of each stay.2) The invitees full name, position, passport number and date of birth.3) The inviting companys office address, telephone number and fax number.The invitation letter should be signed by the inviting companys legal representative and have the companys official seal (the invitation letter does not need to be submitted when applying for the “Confirmation Letter of Invitation).1. About the “Confirmation Letter of Invitation”The inviting company should, on behalf of their invitee, apply for the “Confirmation Letter of Invitation” in departments that are authorized by the Ministry of Foreign Affairs. When applying for a business /working visa at Chinese consulates abroad, the invitee must provide a “Confirmation Letter of Invitation”.The Foreign Affairs Office of the Shenzhen Municipal Peoples Government (hereinafter referred to as“the Foreign Affairs Office”) is authorized by the Ministry of Foreign Affairs to review the applications from government organizations, public institutions and corporations with independent legal representatives in Shenzhen and issue the “Confirmation Letter of Invitation” to them. With this in hand, invitees can proceed to apply for a business visit or working visa at their local Chinese Consulates.The application documents for the “Confirmation Letter of Invitation” must be submitted by the local inviting company to the Foreign Affairs Office.2. Applications for a “Confirmation Letter of Invitation” for short-term business visas (invitations to China for visits, inspections, business purposes, technological or cultural exchanges, conventions and other major events)Required documents:1) A completed electronic form “Visa application form for foreigners entering China”, with the signature of the inviting companys legal representative and its official seal.2) A detailed application report that should be printed in simplified Chinese on paper with the inviting companys full name, address, telephone number and fax number. The report must include the nature of business between the two parties, the purpose of the invitees trip, the number of times planned to enter China, the expected arrival date, the itinerary and basic information about the invited foreigner (full name, gender, nationality, date of birth, passport number and occupation) plus the inviting companys official seal.3) The inviting companys business license (from last years annual inspection) or any other registration, approval/extension documents. The original copies of these documents will be checked and their photocopies will be kept.4) The latest industrial and commercial registration information inquiry form (this can be found on the website of the Market Supervision Administration of Shenzhen Municipality - http:/www.szscjg.gov.cn/, click on online service - corporate information query) with the inviting companys official seal.5) Proof of last years tax payment from the State Administration of Taxation and the Administration of Local Taxation of Shenzhen Municipality. These documents can be issued by the branch office of the two above mentioned taxation departments. The original copies of these documents will be checked and photocopies will be kept. Tax-exempt corporations should provide proof of tax exemption from taxation authorities; corporations that were established less than one month ago should provide photocopies of their tax registration certificate from the State Administration of Taxation or the Administration of Local Taxation of Shenzhen Municipality.6) A photocopy of a valid passport. The photo, full name, date of birth, nationality, passport number and passport expiry date must be clearly visible and legible on the photocopy. The applicants passport must have at least 6 months of validity.7) For foreigners who have been to China before, they must provide a clear photocopy of the visa page for their last visit to China.8) Proof of delegation of responsibilities from the invitees employer. It should state the invitees position and the activities that he/she will be engaged in during his/her stay in China, confirm who is the bearer of travel expenses and insurances, and also confirm that the invitee will adhere to Chinese law during his/her stay and will leave the country before the visa expires.9) Legally binding documents between the inviting company and the invited company, such as custom declaration