SCHNEIDER ELECTRICNorth American DivisionSafety, Health and Environmental ProceduresProcedure Number: PAGE 1 OF 25DATE EFFECTIVE: NAME: Contractor Safety & Environmental Procedure SUPERSEDES: New PURPOSE: To ensure Contractors perform work on our sites without posing a threat to their Safety or the Safety of our employees. They will also take all necessary measures to ensure the protection of human health and the environment. Safety and Environmental performance is a consideration in the Contractor administration and selection process.Approval Initials Date ApprovalInitials DateISSUED BY: Corporate DEPT: SH&E DISTRIBUTION: Non-LimitedATTACHMENTSAttachment A Additional Site RequirementsAttachment B Contractor Approval ChecklistAttachment C Contractor Safety Information Data SheetAttachment D Contractor Orientation ChecklistAttachment E Contractor Site Safety RepresentativeAttachment F Sample Letter of ApprovalAttachment G Contractor Job Site Safety ChecklistAttachment H Contractor Safety ReportAttachment I Contractor Safety Program Training LogAttachment J Contractor Hold Harmless Agreement1. SCOPEThis policy applies to Schneider Electric North American Division and its subsidiaries and affiliates in North America (referred to collectively in this policy as “Schneider Electric”). Schneider Electric has prepared this Contractor Safety & Environmental Program to provide specific guidelines for determining the suitability of service providers relative to safety, health and environmental (SH&E) performance. This program applies to the following specific service providers: Equipment installation or repair companies Electrical Services Companies Rigging/Crane Companies Building construction or repair companies HVAC service and repair Mechanical and Plumbing installation and repair Food service organizations Custodial service companies2 Any other contractor or subcontractor used on siteService providers contracted directly to Schneider Electric are evaluated and selected using the guidelines established in this Program. Each contractor utilized by Schneider Electric is evaluated to determine adherence to the intent and compliance with the requirements of this program. Contractor personnel at the site must comply with all applicable SH&E regulations and Schneider Electrics SH&E policies and procedures.2. PROCEDUREThis section describes the process for bidding and performing work for Schneider Electric. Service providers (as listed in the Scope) that will perform work on our site are subject to the requirements detailed in this section. The process of managing the Contractor Safety & Environmental Procedure is divided into three steps: A. Approval, B. Orientation, and C. Training, followed by audits. Each of these steps is described below.A. Safety & Environmental Approval of ContractorsEach Contractor is reviewed and approved before being allowed to bid work that will be contracted directly to Schneider Electric. Approval consists of the following steps:1) Each prospective Contractor is provided a copy of the Contractor Safety & Environmental Program and instructed to complete and submit the following: Contractor Approval Checklist (Attachment B) Contractor Safety Information Data Sheet (Attachment C) Contractor Site Safety Representative (Attachment D)2) The Contractor completes the required forms and submits these along with a copy of any specific written safety programs that will be used as part of the work (i.e., hazard communication, lockout/tagout, confined spaces, etc.)3) The Schneider Electric representative (Safety & Environmental Mgr., Plant Engineer, Project Supervisor, etc.) reviews each Contractors submittal to determine if the company meets the minimum criteria for approval. Approval is based on the following: Workers Compensation Experience Modification Rating (EMR) of 1.0 or less. OSHA Recordable of less than 10.0 and Lost Time Accident frequency rates less than 3.0. Hold Harmless Agreement from Contractor. (Attachment J) Certificates of Insurance for WC, Auto, and General Liability (Attachment J) Contractor Safety Programs contain the following:Safety & Environmental Policy Environmental Awareness (General)Hazard Communication/WHMIS Safety Rule EnforcementEmployee Rights & Responsibilities HousekeepingEmployee Access to Employee- Infectious Control3Exposure and Medical Records Accident Reporting & InvestigationMachine Guarding Alcohol and Drug policyMaterial Handling (Manual Lifting) Unsafe Act/Condition ReportingDriving Safety Parking Lot SafetyElectrical Safety Personal Protective EquipmentEmergency Procedures Fall PreventionErgonomics Lockout/TagoutWhere applicable, the programs should also include:Confined Spaces Hearing ConservationRespiratory Protection Industrial Truck OperationsElectrical Safety Work-Related Practices For Contractors renewing approval, review of completed Contractor Job Site Safety Checklist forms indicates positive f