Unit 14Meeting Agenda and Minutes 会议议程和会议笔记Have you ever attended a meeting? If you are the organizer, what should you do for a successful business meeting?PreparationAgendaMinutesActivity 11. It is a different kind of business writing, which by nature is a plan for a business meeting. 2. True. 3. It is necessary to have a business meeting agenda for any meeting.4. True. 5. It also includes title of the meeting, people who attend the meeting and the order of the events to occur in the meeting. Activity 21. plan, includes, title, attend, events 2. records, meetings Activity 3The structure of a meeting agenda: 7, 12, 3, 4, 15, 9 The structure of a meeting minute: 5, 14, 8, 6, 11, 2, 13, 1, 10 Activity 41. e 2. d 3. f 4. a 5. c 6. b Ref =reference to 关于BD = Board of Directors 董事会 MM = meeting of managers 经理会 议 = managerial meetingMatters arising from the report. 报告中发现的问题.The quotation received from 从(公司)收到的报价单/ 报表To review = to evaluate = to examine审查,评估The progress of sales program销售进展情况Activity 57), 1), 5), 2), 6), 4), 3) Activity 61. the meeting held at 2:00 2. matters arising from the report / problems found in the report 3. questions discussed last week / issues discussed last week4. windows broken by children / windows smashed by children 5. problems arising from salesActivity 71. the managers attending the meeting arrived in time 2. problems discussed last time 3. your inquiry dated Mar. 20, 2005 4. the said goods 5. the enclosed illustrated catalogues Activity 8Ref: / Reference to Agenda / Schedule / Time table a) the report b) the quotation received from Ishiboda Machine Tools Ltd. / the quotation from Ishiboda Machine Tools Ltd. / the price list received from Ishiboda Machine Tools Ltd.To review / To evaluate / To examine the next meeting / the meeting next time Activity 9 the meeting of Board of Directors to be held in the Boardroom at 2:30 pm on Thursday, 2nd November, 2003 Matters arising from the report To review the progress of the companys recent sales program for its synthetic silk. Activity 10Ref: MM/5.10/04 Agenda for the meeting of managers to be held in the No. 1 Meeting Room at 9:00 am on Monday, 10 May, 2004. The meeting will consider the following issues:a) To review the sales progress of Spring Sales 2004. b) To consider applications received for the post of Assistant Accountant as follows: Mr. T. A. Grison, aged 31, presently Assistant Accountant at the Trade Promotion Council Mr. B. Ball, aged 27, presently Assistant to the Accounting Manager, N&B Company Ltd. Miss J. Simpson, aged 26, presently Accountant Assistant with the company c) Date and place of the next meeting. call the meeting to order宣布开会As the first item on the agenda会议第一项议程approval of the minutes of the meeting 通过会议记录the staff changes 人事变更/变动the treasurer 财务主管be appointed to 被任命去make a brief report 简单汇报fierce competition 激烈竞争electronic manufacturer电子产品生产厂家marketing strategies 营销策略technical experts 技术专家branch offices 分店,分公司the interflow of technique and experience技术和经验交流the newly appointed treasurer新任财政主管/经理the cutting down on lunch allowance降低午餐补贴the conference room 会议室adjourn at 休会/ 结束Respectfully submitted,谨上Activity 11Minutes of the Managers Meeting Xinhua Electronic CO. LTD. Jan. 11, 2004 Presiding: Mr. Robin Hill Present: Miss Sue Chen Miss Sophie Liu Mr. Alan Smith The chairman called the meeting to order at 3:00 pm The Sales Manager Mr. Alan Smith made a brief report The next meeting will be held on March 20, 2004 The Meeting adjourned at 4:30 pm Respectfully submitted Sophie Liu, Secretary Activity 121. Miss Chen, the Personnel Manager 2. Mr. Lee, the new Treasurer 3. Mr. Alan Smith, the Sales Manager 4. Mr. David Yang, the Manager of the Technical Department 5. Mr. John Yang, the Manager DirectorActivity13 Minutes of the Managerial Meeting Presiding / Chairing Present The chairman called the meeting to order on the agenda approval of the Personnel Manager inform the staff changes the Treasurer made a brief report onfacing fierce competition outlined / suggested / described /counter Kolungs marketing strategies the Technical Department go around branch offices stimulate the interflow of technique and experience the cutting-down on lunch allowancein the conference roomadjourned Respectfully submitted Secretary Activity 15 Minutes of the Managers Meeting Xinhua Electronic CO. LTD. January 11, 2004 Presiding: Mr. Robin Hill Present: Miss Sue Chen Miss Sophie Liu Mr. Alan Smith Mr. Edward Lee Mr. John Yang Absent: Mr. David Yang The chairman called the meeting to order at 2:00 p.m. . As the first item on the agenda, he asked for approval of the minutes of the meeting held on 12th December