Writing and Completing Reports and ProposalsPrentice Hall, 20081Reports and ProposalsLong MessageLong Message FormatsFormatsEffective Effective Visual SupportVisual SupportPrentice Hall, 20082Adapting to the AudienceThe “You” AttitudeMessage ToneCultural AwarenessPrentice Hall, 20083Composing Reports and ProposalsIntroductionBodyConclusionReport ContextSubject/PurposeMain IdeasOverall TonePresentationAnalysisInterpretationSupportMain PointsBenefitsStructureAction ItemsPrentice Hall, 20084Drafting Report ContentBalancedClear and LogicalDocumented ProperlyAccurateCompletePrentice Hall, 20085Report IntroductionAuthorizationAuthorizationScope of CoverageScope of CoverageSources and MethodsSources and MethodsLimitationsLimitationsOpportunity or PurposeOpportunity or PurposeBackgroundBackgroundTerms and DefinitionsTerms and DefinitionsReport OrganizationReport OrganizationPrentice Hall, 20086The Report BodyExplanations of problem or opportunityFacts, statistics, and trendsResults of studies or investigationsDiscussion and analysis of potential actionsAdvantages, disadvantages, costs, and benefitsPrentice Hall, 20087The Report BodyProcedures or steps in a processMethods and approachesCriteria for evaluating optionsConclusions and recommendationsSupport for conclusions and recommendationsPrentice Hall, 20088The Report ClosingRecommendationsAction PlansConclusions SummaryPrentice Hall, 20089Strategies for Successful Proposals Demonstrate your knowledge Provide examples and information Research the competition Prove your proposal is feasible Relate your proposal to the reader Package the proposal attractivelyPrentice Hall, 200810Drafting Proposal ContentIntroductionBodyConclusionKey PointsBenefitsMerits and QualitiesCommitmentThe SolutionWork PlanQualificationsDetailed CostsBackgroundSolutionScopeOrganizationPrentice Hall, 200811Drafting Online ContentBuild trust with intended audiencesAdapt content for global audienceInclude reader-oriented contentUse a concise, skimmable formatInclude effective linksPrentice Hall, 200812Guiding the ReadersPreviews and ReviewsTransitional DevicesHeadings and LinksReadabilityFrameworksRelationshipsWordsSentencesParagraphsIntroductionsSummariesOverviewsPrentice Hall, 200813Technology for Reports and ProposalsTemplatesLinking and EmbeddingElectronic FormsElectronic DocumentsMultimedia DocumentsProposal-Writing SoftwarePrentice Hall, 200814Visual LiteracyCreate ImagesInterpret ImagesConsistencyBalanceContrastEmphasisSimplicityConventionPrentice Hall, 200815Data andData and InformationInformationConceptsConcepts and Ideasand IdeasPick the Right VisualsPrentice Hall, 200816The Parts of a TableSource: (In the same format as a text footnote). *Footnote (for explanation of elements in the table).SubheadSubheadSubheadColumn HeadRow head Row headSubheadSubhead TotalSubheadMulticolumn Head*XXXXXXX XXXXXXXXX XXX XXXXXXX XX XXXXXX XX XXPrentice Hall, 200817Preparing Data TablesUse Common UnitsUse Common UnitsRound NumbersRound NumbersLabel ColumnsLabel ColumnsPrentice Hall, 200818Preparing Data TablesRows and ColumnsRows and ColumnsLimit InformationLimit InformationDocument SourcesDocument SourcesPrentice Hall, 2008192009200820062007RelationshipsTrendsVariables100%80%60%Line and Surface Charts40%Prentice Hall, 200820Average Kiln TempsTemperature FPrentice Hall, 200821Home Game Ticket SalesAverage Per Game010,00020,00030,00040,00050,00060,00070,00080,00090,0002003200420052006200720082009OtherStudentsFamiliesAlumniStaffPrentice Hall, 200822Using Bar ChartsShow Relative SizesIndicate CompositionShow ChangesCompare ItemsPrentice Hall, 200823CommuniCo Staff Computer SkillsPrentice Hall, 200824CommuniCo Preferred Communication MediaPrentice Hall, 200825CommuniCo Employee Training CostsHead CountTraining Costs02,0004,0006,0008,00010,00012,00014,00016,000200420052006200720082009$0$1,000$2,000$3,000$4,000$5,000$6,000$7,000$8,000Head CountTraining CostsPrentice Hall, 200826Using Pie ChartsNumbers or PercentsNumbers or PercentsContrasting ColorsContrasting ColorsLogical ArrangementLogical ArrangementThe Number of SlicesThe Number of SlicesPrentice Hall, 200827Percentage of Time Spent Online By Age GroupPrentice Hall, 200828Data VisualizationCountless Data PointsWide Graphical VarietyComplex Dynamic DataPrentice Hall, 200829Flow Chart of the Report Writing ProcessKeyboard InputFirst Hard CopyNext Hard CopyStyle and SpellingStyle and SpellingKeyboard Input/EditSubmit ReportEditEditAdd?OK?YesNoNoYesKeyboard Input/EditPrentice Hall, 200830Organization Chart: The Chain of CommandDistrict ADistrict BDistrict CDistrict DDistrict EDistrict FDistrict GRegion 1Region 2Region 3Region 4Region 5Vice PresidentVice PresidentVice PresidentVice PresidentVice PresidentChief Executive OfficerExecutive Vice PresidentExecutive Vice PresidentPresidentPrentice Hall, 200831Other Business GraphicsMapsDrawingsDiagramsPhotographsPrentice Hall, 200832Animation and VideoShapes and TextShapes and TextCompu