Project Management FundamentalsPlanning Your ProjectAWS-6Congratulations!Your Business Proposal was successful and you have been selected to run the project!Now the real work begins!Your ProjectReturn to your company groups from your successful business proposal.What has led to your project being approved? What is the need or opportunity? DiscussThe question of knowing who the stakeholders are and how they will contribute to the development of the project is vital. Stakeholders can be:1.Users of the project deliverables front office2.Second tier recipients of the deliverables back office3.Third party beneficiaries 4.Suppliers of resources5.Related parties6.Interested partiesIt is important to know how a stakeholder is categorised as this may affect their influence on the project. The Project StakeholdersStakeholdersOn a flip chart list the key stakeholdersfor your project.The steps to preparing the right project are: Complete a business case, scope of work, risk analysis, outline schedule and acceptance criteria Prepare a realistic plan Execute and deliver Assess the results Preparing a ProjectOutlines the Reasons for the ProjectProject ExecutionProject Trigger identifies the ProblemEnhanceplanning provides information to the team on what, how and when delivery is requiredplanning specifies the product descriptions that define what is to be delivered and must include skills training where necessaryplans allow objective monitoring of progressplanning is a recurrent process at all levelsplanning sets the target and outlines the means of achieving itWBSProduct DescriptionDesigning aProject PlanDefining 1. Objectives What is to be achieved2. Deliverables - Identify the products3. Workplan determine the activities and resources required to produce the products the satisfy the original objectives:DeliverablesWork PlanObjectivesWBS Project ScheduleTurning Wishes into ResultsTranslating the contract, Project Charter, Statement of Work or other project mandate into defined products is the purpose of this process.1. Define exactly what the measurable targets are that the client requires of the outcomes of the project2. Determine the work that needs to be done to produce these products (including the pre-requisite & implied products) is essential.3. Determine the resources, risks and skills necessary and relate them to the time and money availableDefining & Analysing ProductsThe process of identifying activities includes both activities that are customer facing and those that are used to support the project. This involves:planning the relationships and sequencing the dependencies to determine the best order of deliverycoordinating the inter-relationships between the products (which may include external dependencies).relating activities and dependencies to resource availabilityreducing risk by building in some spare capacityActivities & DependenciesActivity DurationDependency-123444, 5745,6,91010, 119, 1213-123456789101112131415Measure jobPlan activitiesObtain toolsStrip machineryRemove broken parts Select working partsList replacementsOrder & procure partsPrepare documentationPlan rebuildObtain resourcesRebuild machinePrepare for shipmentClean siteTOLERANCE133623216229344Activity List ExampleActivity ListStudy the Activity List in your handoutsPrinciples of Estimating Estimating: Identifies resources & skill types needed. Approximates the effort required. Is an “art and not a science”.Estimating: Key Criteria What is the basis for the estimate? Have variations in productivity been considered What assumptions were used? Has quality checking been factored in? How are the actual results to be dealt with?What requires estimating? Discuss. activity duration the skills & resources needed cost estimating: estimating the costs of the resources cost budgeting: allocating costs to individual project components so they can be measured & managed, including when the money is requiredWhat Requires Estimating? Using all available information, estimates provide management with a benchmark of the cost and duration of the project. To evaluate a projects estimated cost for acceptance to commence/continue. To provide a basis for measuring and tracking project costs. To have a baseline against which PM can make decisions. To establish the resources required. To allow the creation of a project schedule.Why Estimate? Resources (particularly people) are expensive. Cost over-runs due to bad estimates can cause a project to fail to provide an economic RoI Who do we need & what are they to do? What level of competence is required? What effort required (= duration)? What are the workday parameters? (length of day, breaks, etc) Proportion of time available to the project (Full/Half/Part)Estimating Resources Use the most appropriate approach and the one proven to be the most accurate for this team Communicate the level of accuracy Be h