Unit 2,E-mail and Fax,CENTURY ENGLISH 世纪英语 应用英语写作,大连理工大学出版社,Basic Knowledge of Practical English Writing,Writing Tips,E-mailAn e-mail is a kind of letter which needs no paper, being sent to others by the Internet. It has some advantages such as arriving in time, being brief and cheap. In general, an e-mail has two big parts.HeadingThe heading includes the following contents: from, to, date, subject, attn（attention）and attachment.BodyThe layout of the body is like that of a private letter, including heading, salutation, body, close and signature. But sometimes it just has the parts of body and salutation, while the parts of close and signature are omitted.,Writing Tips,电子邮件电子邮件是通过因特网传递的无纸信件。它的优点是及时、简洁和价廉一般来说，电子邮件包括两大部分。信头信头包括以下内容：发件人邮箱地址、收件人邮箱地址、发送日期、主题、收件人部门或个人姓名和附件。正文正文的格式像一封私人信件，包括信头、称呼、正文、结束语和签名。但有时它只有正文和称呼两个部分，而结束语和签名被省掉了。,Writing Tips,Fax A fax is a kind of letter which sends messages through the fax machine. The word of “fax” is the abbreviation of “facsimile”. Like the e-mail, it has become one of the main means in modern business communications. Generally, a fax also consists of two parts.Heading The heading includes the following contents: organization, address, tel, fax No., e-mail; to, from, date, attn（attention）, fax No. page (s) and re（regarding）.Body The layout of the body is like that of a private letter, consisting of heading, salutation, body, close and signature.,Writing Tips,传 真传真是一种通过传真机发送信息的信件。“fax”是“facsimile”的缩略词。像电子邮件一样，传真成了现代商务交流的主要手段之一。一般来说，传真包括两个部分。信头发传真人的单位名称、地址、电话、 传真号码以及电子邮件；收传真人单位、发传真部门或个人姓名、发送传真日期、收传真部门或个人姓名、收传真号、发传真页数和事由。正文正文的格式像一封私人信件，包括信头、称呼、正文、结束语和签名。,Reminders 1. A fax is a kind of document which has legal effect. If you make quotation to your customer or convey the content of the contract, you should make sure what you have written is correct.2. A fax is not an instant operation, and the sender cant ensure whether the receiver can receive the fax in time or that its content wont be seen by others. Therefore, the sender should carefully handle the sensitive and confidential information.,Writing Tips,注意事项1. 传真是一种具有法律效力的文本。如果你向你的客户报价或传送合同内容，你应该确保你所写的内容是正确的。2. 传真并非是一种即时操作行为，发送传真者不能确保收传真者能及时收到以及传真内容不被他人看到。因此，发送传真者应该认真处理那些敏感而机密的信息。,Layouts and Samples,Layout 1 e-mail,From: To: Date: Subject: Attn（attention）: Attachment:Salutation Body_ Close Signature,Layouts and Samples,Sample From: shoesco.263.net To: webadmango2mop.com Subject: Dear sir, We are the leading dealer in shoes in this city. Our customers are interested in your shoes and want to enquire about their quality. If the quality and price are satisfactory, there are of good sales here, but before placing a firm order, we should be glad if you would send us, on fifteen days , ten for men and five for women.,sales intent,sales intent 销售意向,prospects,prospect a person, job, plan, etc. that has a good chance of success in the future成功的可能性，前景,approval,approval official permission to do sth 同意, 批准,Layouts and Samples,Any of the items unsold at the end of the period, and which we decide not to keep as stock, would be returned to you at our . We look forward to your early reply.Yours sincerely, Chen Min Chen Min,expense,expense the amount of money that you have to spend on sth 费用，开支,Layouts and Samples,Layout 2 Fax,OrganizationAddress: Fax:Tel: E-mail: To: From: Date: Attn（attention）: Fax No.: Page(s): Re（regarding）:Salutation Body_. Close Signature,Layouts and Samples,Shanghai Metals Industry Co., Ltd.Address: 8 Zhongshan Rd. Fax: 021- 46788336Tel: 021- 46783489 Email: csmi public.pta.net.cnTo: Doublelion Company Attn: Mr. Peng From: Mr. Wang Date: 2000123 Fax No.: 010-22336667 Page(s):1Subject:Dear Mr. Peng, We are much that your sales in recent months have fallen considerably.,Sample,consultation,consultation discussing matter with sb 咨询,concerned,concern to interest oneself in sth 关心,Layouts and Samples,At first we thought this might result from a , but on looking into the matter more closely, we have found a slack market is not the . Wed like to know what we can do to help. Therefore, we look forward to receiving from you a detailed report on this situation in order to help you sales to their former level.Yours faithfully, Wang Bo Wang Bo,slack market,slack market 市场疲软,crux,crux n. most difficult parts of a matter 症结,restore,restore v. to bring sb/sth back to a former condition 恢复,Word and Expressions,