OpenMeetings tutorial for new users P a g e | 1 OpenMeetings tutorial for new users Contents 1. Logging in / Creating an user account 2 1.1 Home view 4 1.2 Edit Profile 5 1.3 Upload avatar / image . 6 2. Conference rooms (Meeting) 7 2.1 Entering a Conference room . 8 2.2 Inside a conference room 9 3. Auditorium rooms . 10 4. The Whiteboard 12 4.1 The toolbar 13 4.2 Upload a file to the whiteboard . 15 4.3 Saving the whiteboard as an image / Files menu 16 5. Configuring microphone and webcam 17 6. Actions menu . 18 OpenMeetings tutorial for new users P a g e | 2 1. Logging in / Creating an user account This is a tutorial where I will be showing you how to use OpenMeetings as a normal user (for admins and moderators there is a completely different guide). I will start off by showing you what the login screen looks like. Picture 1 Here you can see the login screen for OpenMeetings, you can change both language and color-style. If you arent a member you can sign up here (note: The sign up option might not be activated, the admin has the authority to enable or disable new members to sign up). If you have a slower connection than DSL connection you might want to use medium quality, which can be chosen from the Quality menu. In case the “Not a member” feature is enabled (if this feature is not enabled you will have to ask an admin to create an account for you) I will show you how to sign up for OpenMeetings, click on this will then give you a new window which looks like this: OpenMeetings tutorial for new users P a g e | 3 Picture 2 This is the sign up window where you are to write the username, password you want. Your firstname, lastname, email and what country you come from.(Note: The sign up window will be empty.) Once you have filled it in you click If successful you should be able to login, so fill in your username and password (if it isnt filled in already) and click . OpenMeetings tutorial for new users P a g e | 4 1.1 Home view After logging in you will enter the Homepage. You can also reach this page by clicking on the icon located in the upper left corner of the page. Picture 3 Here you can see what the home page looks like. This is the default view, where you can navigate through the whole site. The chat can be read by anyone able to log in, if you want to clear the chat history you press the button. We have several different menus that all have their own sub-menus, I will go through them all one by one. Under quick links you will find the and , I will explain the difference between a Conference room and an Auditorium room later on. OpenMeetings tutorial for new users P a g e | 5 1.2 Edit Profile Now I will show you what you can do in the edit profile menu, everything here is all straight forward. If you start with the profile so that everyone you will talk to know a little bit more about you. First off start by clicking or (found on the main page) this will take you to the edit profile page. Picture 4 This is the view of the edit profile page. Here both Country and Birthday must be filled in or you cannot save your information. If you want to change the password you should just type the new password in the field next to Password, and then retype the exact same password in the box below the password box. Organizations can only be changed or added by an admin. OpenMeetings tutorial for new users P a g e | 6 When you have typed all the information you find useful then press the save button in the upper left corner. 1.3 Upload avatar / image If you want to upload an image you can do it from here or from the Main page, by clicking on , which will prompt you a popup window that asks you to choose a file, here you: 1. Press Select File 2. Locate the picture on your hard drive that you want to use as your avatar 3. Once you have located the picture you want to use click Open 4. Then click Start Upload Now it might take a while until the picture is uploaded, when it is done the picture will automatically be used as an avatar for you. OpenMeetings tutorial for new users P a g e | 7 2. Conference rooms (Meeting) Conference rooms are where you have your meetings. Here everyone can talk / chat, upload files to the whiteboard. To get to the Conference rooms you should click on (located on the main page) or the tab that can be found in the main menu. Both will take you to the same place (seen in picture 5 below). Picture 5 Here you can see the different Conference rooms, public Conference Room with with 0/8 maximum users, public Video Only Room and the public Video And Whiteboard Room with 0/16 maximum users. OpenMeetings tutorial for new users P a g e | 8 2.1 Entering a Conference room Start with entering a room by clicking next to one of the rooms, this will take you to that conference room. Once you have entered the room you will be prompted with a question to choose published devices, your choices are: 1. Audio and Video (For this you will need a webcam and a microphone) 2. Audio only