ADM 2032INSTRUCTIONS FOR PREPARING A COST PLUS FIXED FEECOST PROPOSALThe consultant shall provide a separate cost proposal sheet for each milestone plus a summary cost proposal sheet which totals all the milestone sheets.If any subconsultants are anticipated, a separate cost proposal sheet for each subconsultants portion of each milestone is required. Each subconsultants cost proposal shall follow the same format as stipulated for the prime consultant.SUMMARY SHEET INSTRUCTIONSThe preferred method is for the Consultant to specify the employees who will work on the project. This will assist both the audit and project management since the Caltrans Contract Manager knows up front who will participate in the contract. In addition, the actual hourly wage rates can be verified by employee.For team members at the classification level of Professional/Supervisor, the specific employees name and classification must be provided.Where a specific employee is named, provide the actual hourly wage rate and the number of estimated hours to be worked by that employee.Where only the classification is listed provide the average hourly wage rate for that classification as well as the hourly salary range for the classification.Provide a subtotal of the estimated number of hours and corresponding direct labor costs.If salary increases are anticipated during the contract period, provide the total dollar amount of the estimated increase. On a separate sheet provide the estimated percentage increase per classification for the anticipated salary increase.Provide the fringe benefit, overhead and general and administrative percentages to be applied to the allocation base. (Direct labor is generally the allocation base, however, the Total Cost Input method of allocating fringe, overhead and general and administrative costs is applicable in some cases.) Calculate the fringe benefit, overhead and general and administrative dollar costs by multiplying their respective percentage against the Total Direct Labor Costs identified on the Summary Sheet. Provide the combined dollar amount of the Total Indirect Costs as a subtotal line item on the Summary Sheet.ADM 2032Provide the percentage and dollar amount proposed for the fee. The Consultant should be aware that the fee percentage is subject to negotiation.Provide a itemized listing of anticipated Other Direct Costs. Show the estimated quantities and unit prices for each item. Provide a combined dollar amount for the proposed Other Direct Costs.As separate line items list each subconsultants total dollar amount for the portion of work applicable to this cost proposal. Provide a combined dollar amount for all proposed subconsultants.Provide the total dollar amount for each milestone. On the summary sheet show the totals of each milestone as well as the grand total for the entire contract.THE FOLLOWING INSTRUCTIONS APPLY TO A&E AND OTHER CONSULTANT CONTRACTS WHICH ARE FUNDED WITH CAPITOL OUTLAY SUPPORT MONEY (“232” FUNDS). ADM 2035 SHOULD ALSO BE INCLUDED.MILESTONE COST PROPOSAL WITH WORK BREAKDOWN STRUCTUREFor each milestone complete a separate cost proposal showing each Work Breakdown Structure (WBS) code and activity title.Across the top of the sheet, list the name, if applicable, classification and applicable hourly rate of the team working under the milestone. Also add a column which will be used as the sum of all subconsultants working under the milestone.For each WBS code listed indicate the number of hours for each employee, classification, subconsultant summary.At the end of each WBS code and activity title show the total number of hours and dollars to be used by all employees and subconsultants.For each milestone, also indicate the other direct costs, with the estimated dollar amount, to be used.For each milestone, indicate the total labor costs, the total other direct costs and finally the grand total for the milestone.STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Contract No.: _SAMPLE COST PROPOSAL Consultant Name: _Cost Plus Fixed Fee Date: _ADM 2032 (Rev. 10/12) Page _ of _DIRECT LABORActualAverageHourlyHourlyHourlySalaryHours Rate RateRangeTotalClassification _Name _$_Classification _Name _$_Classification _ $_$_$_ Etc. _ $_$_$_Subtotal _ hoursSubtotal Direct Labor Costs$_Anticipated Salary Increases$_Total Direct Labor Costs$_Fringe BenefitsRate_%$_Overhead_%$_General and Administrative_%$_