Documents-establishment departmentFinance DepartmentRatified by person-Mr. Gu XiangchuDate of validity: Aug. 15, 2001Document series No: CASC/QW/E 04-02-2001Vision: AControl status: Controlled Distribution No:Documentation Verification Rules of Imports PaymentFinance Department of CASCThis rules is made with the purpose of regulating the process of import payment in accordance with rules and regulations of China. Any business divisions must fill in “Payment Settlement Sheet of Imports Goods in CASC while giving payment to foreign suppliers during the execution of contract. (hereinafter abb. as Payment Sheet). The complete form shall be given to Finance Department for facilitating payment settlement procedures both nationally and internationally. Furthermore, Finance Department shall submit the following documentations while executing foreign settlement procedures.1. Documentations:1) Trade:a. Import contract;b. Agent agreement (which is unnecessary if three parties signed contract);c. Import customs clearance sheet (the original);d. Verification of Mechanic & Electronic products (the original);e. Bill of lading;f. Invoice; g. Other documentations or certificates concerned.2) Non-trade: (repairing, training and freight)a. Contract;b. Invoice;c. Other documentations or certificates concerned.3) Trade (advance-payment)a. Contract (one copy and one original respectively);b. Payment process description;c. Foreign bank letter of guarantee (except the advanced payment for aircraft);d. Invoice;e. Other documentations or certificates concerned.4) Letter of credita. Contract;b. L/C applicationAs for the verification of the four documentations mentioned above, Finance department shall guarantee the completeness and accuracy of various documentations. The verification of the contents of documentations shall be facilitated as the following rules. 2 The verification of payment settlement sheeta. The consistency between commodity category in payment settlement sheet and commodity name of the contract; b. The consistency between contract No., invoice No and that of contract and invoice provided; c. The total value demonstrated in all invoices is prohibited to exceed the value declared in customs under one payment settlement sheet. d. Company name in payment settlement sheet should be full name of the supplier in English;e. Bank name and address shall be bank name and address in which suppliers open an account; (full name) (if any changes of banks associated with suppliers business is occurred, a new amendment form of bank changes shall be filled in by persons concerned);f. Account No in bank shall be the same with that of currencies.g. Persons in charge of verification in payment settlement sheet shall be the head of each business division;h. Other items concerned shall be filled in clearly in details.3. The verification of invoicea. All invoices must use one single currency;b. Total amount in invoice shall be the same as the original value in payment settlement sheet;c. The copies of invoice shall be complete and clear.4. The verification of Contracta. Contract comes to its effectiveness after jointly signed contract with suppliers;b. The contents of contract must be correct and complete, and the same as that of payment project. c. The total value of payment in each item is not allowed to exceed the total value of the contract. d. Contract No shall be the same as that of record in customs clearance sheet5. The verification of customs clearance sheeta. Customs clearance sheet must be the original.b. Customs clearance sheet must be stamped by Customs authorityc. Any amendment in customs clearance sheet is prohibited.6.The verification of mechanic & electronic productsa. The third sheet of the verification of mechanic & electronic is allowed to conduct foreign currency exchange;b. It must be chopped by certificate-issuing authority with special stamp for imports;c. Imports company is CASCd. Registration No is the same as that of customs clearance sheete. The verification of mechanic & electronic is valid within the period specified.7. The verification of bill of ladinga. Series No of bill of lading and registration in customs clearance sheet must be the same;b. The copies of bill of lading must be complete and clear.8 The verification of letter of guarantee from foreign bankT he contents of letter of guarantee must be conformity with laws concerned of China9 The verification of L/C applicationThe contents in L/C application shall be filled strictly in accordance with the terms of contract.10 The verification of other documentationshould be authentic and consistent.Foreign company does not have a uniform forma for invoice; imports & exports administering authorities in China amend the regulations frequently. Under this circumstance, the auditing staff in Finance Department is required