Avis Contract SummaryAWD #113400State Term Contract 518-020-10-1Vehicle Rentals: Autos OnlyContents1.Agency Travel Guidelines12.Avis Account Representatives23.Avis Account Representative for Billing and General Questions24.Avis Preferred25.Avis Rent-A-Car Rental Rates26.Avis Reservations37.Drivers under the age of 2548.Drop off Charges49.Emergency Roadside Assistance410.Employee Gifts, Rebates, and Coupons Received from Vendors411.SUV Rental under an Emergency Executive Order412.Highway Toll Administration (eToll by Avis) Toll road charges413.Insurance Coverage414.Mandated Fees515.Mandatory Seat Belt Use (In-State and Out-of-State)516.Methods of Payment517.One-Way Rentals618.Parking and Other Traffic Violations619.Parking of Personal Vehicles620.Personal Use of Contract, described as a rental not reimbursed by State621.Proof of Employment & Proof of Valid Drivers License722.Recommended Vehicle Class / Energy Conservation723.Reimbursement for Fuel Purchased724.Rental Vehicle Contract Taxes725.Renting “Non-Contract” Vehicles From Avis826.Reporting Accidents827.Restrictions on hybrid vehicles828.Avis Locations829.Southwood Location - Tallahassee830.Special Rates831.State of Florida Contract Administrator932.Taxes933.Tax Exemption934.Additional Charges91. Agency Travel GuidelinesReview each trip to determine if it is more economical to rent a vehicle from the state contract or pay mileage for the use of privately owned vehicles. The state rental car contract may be found at this site: http:/dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/rental_vehicles2. Be cognizant of any additional travelers that may be going on state business to the same location. If this occurs, try to coordinate plans so that employees may to travel together. If you have employees who travel frequently and they have not been issued a purchasing card, you should request a restricted use card for these employees to take advantage of the tax savings and $2.00 per day surcharge. All employees should be reminded to use the purchasing card to pay for official travel related expenses and they should make sure that the providers are giving them the tax exempt status that is provided by law.2. Avis Account RepresentativesAvis Rent-A-Car Account Representatives that may be contacted for assistance are listed below. Global Account Manager: Perry Fry, 404-577-5450, perry.fryavisbudget.comGlobal Account Coordinator: Royce Newberry 404-577-5450, royce.newberryavisbudget,comAccount Service Representative:Sharon McCarty, 800-525-7521 Ext. 32520, Sharon.mccartyavisbudget.comFlorida/Tallahassee Operations Representatives:Paul Cheatham, 850-433-0011, paul.cheathamavisbudget.comJennifer Cryer, 850-232-7192, jennifer.cryeravisbudget.com3. Avis Account Representative for Billing and General QuestionsThe main contact for billing problems, contract adjustments, general questions, Avis Preferred enrollment and direct billing with purchase order and faxed receipts is: Sharon McCarty, 800-525-7521 Ext. 32520, Sharon.mccartyavisbudget.com4. Avis PreferredAvis Preferred Service (Global Electronic Billing Wizard Number) or (Global Electronic Shared Credit) Avis has the ability to set up a credit card for users who use another persons credit card (NOTE: You must adhere to state or local government or agency policies and procedures regarding the use of government procurement or travel card programs). When set up, the renter doesnt have to personally have the credit card with them when renting a vehicle.Registering with Avis Preferred allows the renters to go directly to the car and bypass the counter, wherever Avis Preferred service is available. An eligible user may sign up and receive a Wizard Number for Avis Preferred at Avis.com. A special url has also been established for State agency employees to sign up for Avis Preferred: https:/www.avis.com/car-rental/profile/go.ac?A113400. By signing up for Avis Preferred eligible users will build a profile to use when making reservations and renting a car. Note, if a Purchase Order is used to procure a rental, Avis Preferred is not allowed because pre-authorization is required prior to the rental and has to be approved by Avis. 5. Avis Rent-A-Car Rental RatesIN-STATE RENTALS Car GroupDailyHourlyWeekly*Monthly*Subcompact (EDAR)$20.75$4.15$124.50$539.50Compact (CCAR) (STATE RECOMMENDED CLASS)$25.75$8.58$180.25$669.50Mid Size/Intermediate (ICAR)$26.75$8.92$187.25$695.50Full Size 4 door (SCAR/FCAR)$29.75$7.44$190.28$773.50Minivan (MVAR)$35.75$11.92$250.25$929.5012 Passenger Van (SKAR)$44.80$14.93$268.80$985.60Standard SUV (SFAR)$30.75$7.6