Office of Systems Integration SBtVlNG CAUFOHNIACost Management PlanvMonth, YearHealth and Human Services Agency, Office of Systems IntegrationProject Document RepositoryRefer to the Worksite repository located at for all projectspecific documentation. Indicate the location of the projects hardcopy library.1.3.2 Project Cost Database and ToolThe current budget and expenditures are kept in a database/tool/spreadsheet located at . The Project uses the for managing costs.1.4 AcronymsList only acronyms applicable to this document. If the list becomes longer than one page, move the acronym list to the Appendix.APDAPDUBCCBCPBPWebCALSTARSCMDGSDOFFSRIPOCIPORIV&VM&OOSIPCAPIERPMBOKSCOSOWSPISPRTATAPAdvance Planning Document (Federal funding document)Advance Planning Document Update (Federal funding document) Budget Change ConceptBudget Change Proposal (State funding document)Best Practices Website (httD：www.bestD) California State Accounting and Reporting SystemContract ManagerDepartment of General ServicesDepartment of FinanceFeasibility Study Report (State funding document)Independent Project Oversight ConsultantIndependent Project Oversight ReportIndependent Verification and Validation Maintenance and Operations Office of Systems IntegrationProgram Cost AccountPost Implementation Evaluation ReviewProject Management Body of KnowledgeState Controllers OfficeStatement of WorkSupplementary Premise Information (CDSS Projects only) Special Project Report (State funding document)California Technology AgencyTask Accomplishment Plan Work Breakdown StructureWBSDocument MaintenanceThis document will be reviewed annually and updated as needed, as the project proceeds through each phase of the system development life cycle. If the document is written in an older format, the document should be revised into the latest OSI template format at the next annual review. This document contains a revision history log. When changes occur, the documents revision history log will reflect an updated version number as well as the date, the owner making the change, and change description will be recorded in the revision history log of the document.2. Participant Roles and ResponsibilitiesThis section describes the roles and responsibilities of the staff with regard to cost management. The following are the primary participants in the budget, accounting, and cost management processes from the projects perspective. In some cases, onn individual mav Derform multiDle roles in the process.2.1 Office of Systems Integration (OSI)The Office of Systems Integration (OSI) is responsible for coordinating the state budget and accounting processes with the projects in OSI and the appropriate control agencies.2.1.1 OSI DirectorThe OSI Director is responsible for approval of funding documents and representing at the budget hearings.2.1.2 OSI Chief Deputy DirectorThe OSI Chief Deputy Director is responsible for review of project funding documents, and for representing the projects at budget hearings, as necessary.2.1.3 OSI Budget OfficeThe OSI Budget Office is responsible for coordinating the review and submission of approval documents (e.g., Feasibility Study Reports (FSRs) and Advance Planning Document (APDs), Budget Change Concepts (BCCs), and Budget Change Proposals (BCPs) to the appropriate state control agencies for all OSI projects. The Budget Office coordinates responses to questions from the control agencies and, creates and distributes the Governors Budget. They are the single point of contact for state communications (Control Agencies, Project Sponsors, and other State Agencies). The OSI Budget Office also coordinates the development of the departments travel budget which includes estimates for project travel.2.1.4 OSI Accounting OfficeThe Accounting Office is responsible for coordinating the accounting, customer billing, invoice approval processes, travel advances, and travel claims for all projects in OSI. The Accounting Office works with the OSI Budget Office to reconcile the budget to the expenditures.2.1.5 OSI Acquisition CenterThe OSI Acquisition Center is responsible for coordinating the acquisition of IT and Non-IT goods and services on behalf of the project.2.1.6 Project DirectorThe Project Director is responsible for approval of the Project Cost Management Plan and is ultimately responsible for the allocation and expenditure of the project budget.2.1.7 Project ManagerThe Project Manager is responsible for managing and reviewing project costs from a project management perspective to ensure appropriate progress is being made for the funds being expended. The Project Manager works with the financial staff to reconcile the cost management data to the current accounting data.2.1.8