Human Resource Information System (HRIS)Shweta,Saurabh,Ritesh&Shabbeer1人力资源信息系统AgendanIntroducingHR&ISnConceptofHRISnNeedofHRISnCaseStudyofVisitedCompanynUtilityandApplicationsnImplementationofHRISnBenefitsnLimitationsnConclusion2人力资源信息系统HRMAnIntroductionnHumanResourcesisanorganizationalfunctionthatdealswithissuessuchasrecruitmentandselection,training,appraisal,compensationandperformancemanagementoftheemployee.nHumanbeingsarealsoconsideredtoberesourcesbecauseitistheabilityofhumansthathelpstochangethegiftsofnatureintovaluableresources.Whiletakingintoaccounthumanbeingsasresources,thefollowingthingshavetobekeptinmind:nThesizeofthepopulationnThequalitynThepeoplethatstaffandoperateanorganization;ascontrastedwiththefinancialandmaterialresourcesofanorganization.3人力资源信息系统HRMAST&DViewEmployeeEmployeeassistanceassistanceCompensation/Compensation/BenefitsBenefitsPersonnelPersonnelResearch&Research&ISISSelectionSelectionAndstaffingAndstaffingHRPHRPOrganization/Organization/JobdesignJobdesignODODT&DT&DEmployeeEmployeeassistanceassistanceHRareasoutput:QualityofworklifeProductivityreadinessforchange4人力资源信息系统InformationSystemnAsystem,whetherautomatedormanual,thatcomprisespeople,machines,and/ormethodsorganizedtocollect,process,transmit,anddisseminatedatathatrepresentuserinformation.5人力资源信息系统HRIS-IntroductionnHumanResourceInformationSystem(HRIS)isasystematicwayofstoringdataandinformationforeachindividualemployeetoaidplanning,decisionmaking,andsubmittingofreturnsandreportstotheexternalagencies.nItmergesHRMasadisciplineandinparticularitsbasicHRactivitiesandprocesseswiththeinformationtechnologyfield.nItcanbeusedtomaintaindetailssuchasemployeeprofiles,absencereports,salaryadmin.andvariouskindsofreports.6人力资源信息系统HRISWhyitisneeded?nStoringinformationanddataforeachindividualemployee.nProvidingabasisforplanning,decisionmaking,controllingandotherhumanresourcefunctions.nMeetingdailytransactionalrequirementsuchasmarkingabsentandpresentandgrantingleave.nSupplyingdataandsubmittingreturnstogovernmentandotherstatutoryagencies.7人力资源信息系统HRISWhyitisneeded?nBuildingorganizationalcapabilitiesnJobdesignandorganizationalstructurenIncreasingsizeofworkforcenTechnologicaladvancesnComputerizedinformationsystemnChangesinlegalenvironment8人力资源信息系统HRISTrackPersonalRecordsRecruitment&SelectionEmploymentEquitySalaryAdministrationTrng.&Dev.CompensationEmployeeRelationsBenefitsHRPlanningPensionAdministrationMedicalRecordsHealth&SafetyJobPeoplePositions9人力资源信息系统HRISAppl.&UtilitiesnPersonneladministration-Itwillencompassinformationabouteachemployee,suchasnameaddress,personaldetailsetc.nSalaryadministration-SalaryreviewprocedureareimportantfunctionofHRM,agoodHRISsystemmustbeabletoperformwhatifanalysisandpresentthereportsOfchanges.nLeaveandabsencerecordingEssentiallybeabletoprovidecomprehensivemethodofcontrollingleave/absences.nSkillinventory-Itisalsousedtostorerecordofacquiredskillsandmonitortheskilldatabasebothemployeeandorganisationallevel.10人力资源信息系统HRISAppl.&UtilitiesnPerformanceappraisalThesystemshouldrecordindividualemployeeperformance,appraisaldata,suchasduedateofappraisal,scoresetc.nHumanresourceplanningHRISshouldrecorddetailsoftheorganisationalrequirementsintermsofpositionsnRecruitmentRecorddetailsofrecruitmentactivitiessuchascostandmethodofrecruitmentandtimetofillthepositionetc.nCareerplanning-Systemmustbeabletoprovidewithsuccessionplansreportstoidentifywhichemployeehavebeenearmarkedforwhichposition.nCollectivebargainingAcomputerterminalcanbepositionedintheconferenceroomlinkedtodatabase.Thiswillexpeditenegotiationsbyreadilyprovidinguptodatedatabasedonfactsandfiguresandnotfeelingsandfictions.11人力资源信息系统CompanyReport:SunGardnSunGardisagloballeaderin-nSoftwareandprocessingsolutionsforfinancialservicesnHighereducationandthepublicsector.nBusinesscontinuityservices.nEstablished1978.nAnnualrevenueexceeding$4billion(2006-07).nMorethan25,000customersinmorethan50countries,includingtheworlds50largestfinancialservicescompanies.nEmploysstrength16,000inmorethan400officesin30countries.nHeadquarter-Wayne,Pennsylvania.nIndiaofficesBangalore,Pune.nPuneOfficeMeridianPlaza,SenapatiBapatRoad.12人力资源信息系统HRISQ&AwithSunGardnWhichsystemdoyouuseinyourorganisationforHRM?nOracle/PeopleSoftEmployeeSuitHRMSPackage.13人力资源信息系统HRISQ&AwithSunGardnWhatbenefitsdoyougetfromtheinformationsystem?nHRISsystemisabletoprovideusvariousbenefitslikespeedyretrievalandprocessingofdata,itseasyclassification.nIthelpsinbetteranalysisandmoreeffectivedecisionsmaking.nProvidesuswithaccurateinformation,qualityreportsandoverallbetterworkculture.nEliminatespersonalbiasness,bringstransparency.14人力资源信息系统HRISQ&AwithSunGardnWhataretheproblemsfacedbyHRpeoplewhileusingthesystem?nAlthoughthesystemisefficient,butsometimeswefacetheproblemslikesystemslowdownorhigherdowntimesandifthereissomeparticularlimitationinmodulethanworksuffers,someHRpeoplearenotcomfortableinusingsystemefficientlysotimeistobegivenintrainingforthesystem.15人力资源信息系统HRISQ&AwithSunGardnHowdoesimplementationofsuchsysteminorganization,affectitscultureandemployees?nWiththeintroductionofHRISsystemtheworkcultureintheorganizationgetschangedandweasHRmanagersareabletoservetootheremployeesinefficientmannerwhichisagainraisingthesatisfactionlevelamongourselves.Butsometimesomesenioremployeesareresistanttothechangealso.nThetransferandapplicationsystemseemtohaveprovidedthemanagementwithanexcuseforleavingdifficultproblemstotheirsuccessor.16人力资源信息系统HRISQ&AwithSunGardnWhataretheusesofHRISindifferentfunctionsofHR?nHRISsystemishelpingoutinallthefunctionsandactivitiesrelatedtoHRlikepayrollprocessing,traininganddevelopment,jobevaluationprocessandappraisals,recruitmentsetc.byprovidingaccurateandtimelyinformationandhelpinginbetteranalysisofinformation.17人力资源信息系统HRISQ&AwithSunGardnWhatarethelimitationintheexistingHRISinyourorganisation?nAlthoughthesystemishighlysupportive,butthereisalsoarequirementofQueryBasedTicketingSystem(QBTS)withSLA.nOnqueryresolutionqueriesraisedonwindowwillgototheconcernedHRofficer,atthesametheHRofficerwillgetaworklistpertainingtothequery,raisedbyanemployeeinhisdepartment.18人力资源信息系统HRISQ&AwithSunGardnHowmuchsecureisthesystemactuallyfromHRpointofview?nSystemisabsolutelysecure.Wehavethreelevelsecuritysysteminourapplication.Authorization,AuthenticationandAuditing.19人力资源信息系统HRIS-VendorsnMorethan25,world-wide.nAutomaticDataProcessingInc.nSAPAGnRestracWebHirenOracle/PeopleSoftnHumanResourceMicrosystemsnBusinessComputerSystemsnLawsonSoftware20人力资源信息系统HRIS-DevelopmentCONCIEVE&PLANANALYSEDESIGNTESTIMPLIMENTMAINTAIN21人力资源信息系统HRIS-ImplementationnCompleteBusinessSolutions(CBS)nBuildYourOwnIntegratedSystemApproach(BYOSIS)nMultipleSystemsandDataHubApproach(MS&DH)22人力资源信息系统HRISExamplenOracle/PeopleSoftHRMS(ver.12)nAutomatestheentirerecruit-to-retireprocess.nAsingleintegratedapplicationincludesthefollowingHRactivities:nRecruitmentnPerformancemanagementnLearningnCompensationandbenefitsnPayrollnWorkforceschedulingnTimemanagementandrealtimeanalytics.23人力资源信息系统Oracle/PeopleSoftHRMSnExample:PayrollSystemnBasedonaglobalHRMSenginewithcountry-specificlocalizationextensionsnIntegratedwithHumanResources(core),AdvancedBenefits,Self-ServiceHR,IncentiveCompensation,andOracleFinancials.24人力资源信息系统OraclePayroll:Scope&UtilitiesnDefinescomprehensiveeligibilityrulesthatlinkuser-definedcriteria.nDefinesstandardrulesforautomaticallyassigningandchangingemployeecompensationandbenefits.nMinimizesworkforceinquiriesbyprovidingnearrealtimeremunerationdataandhistory.nUtilizessimple,configurableformulae.nControlseachemployeesuniqueprocessingrulesandcalculationsusingFastFormula.nUsesconditionallogicformorecomplexcases.nStreamlinesadministrativeprocesses.nReducesset-upcostsandprocessingtime&errors.nManagesglobalcompensationwithoneapplication.nOrganization-widecontrolofworkforcepayrollandcompensationdata.25人力资源信息系统OraclePayroll:Scope&UtilitiesnImplementsOraclePayrollscorepayrollengine,byaddinglocalextensionstoattainthelegislativefunctionalityandcountryreportingrequirements.nConfiguresandmanagespersonalizedcompensationpoliciesandprogramswithoneglobalpayrollengine.nMonitorspayrollprocessesend-to-end.nReconcileserrorswhilemaintainingcurrentcalculations.nSimultaneousprocessingofmultiplegroupsofemployees.nReducesadministrativecostswithonlinepaperlesspay-slips.nStandardandpersonalizedreportsareutilizedtoviewandanalyzeyourpayrolldata.nConfigurablesecurityforuniqueaccess.nMaintainsauditlogsofchanges.26人力资源信息系统HRIS-BenefitsnEmployeeSatisfactionUpto50%nWorkerProductivity40-60%nLearningEffectivenessUpto40%nServiceLevels20-30%nEmployeeTurnover20-70%nTimetoRampNewHires50%Sources:Giga2003,Cedar200227人力资源信息系统HRIS-BenefitsnHigherSpeedofretrievalandprocessingofdata.nReductioninduplicationofeffortsleadingtoreducedcost.nEaseinclassifyingandreclassifyingdata.nBetteranalysisleadingtomoreeffectivedecisionmaking.nHigheraccuracyofinformation/reportgenerated.nFastresponsetoanswerqueries.nImprovedqualityofreports.nBetterworkculture.nEstablishingofstreamlinedandsystematicprocedure.nMoretransparencyinthesystem.nEmployeeSelfManagement.28人力资源信息系统HRIS-DisadvantagesnItcanbeexpensiveintermsoffinanceandmanpower.nItcanbethreateningandinconvenient.nThoroughunderstandingofwhatconstitutesqualityinformationfortheuser.nComputercannotsubstitutehumanbeings.29人力资源信息系统ConclusionWe are becoming the servants in thought, as in action, of the machines. Evidently, we actually have created them to serve us.30人力资源信息系统ReferencesnFundamentals of HRMS.P.RobbinsnHuman Resource Management-BiswajeetPatnayaknManagement Information Systems: New Approaches to Organisation and Technology UpperSaddleRivernIntegrated HR Systems LindaStrohnPeopleSoft8.8ApplicationFundamentalsforHRMSPeopleBooknWebReferences:31人力资源信息系统