Section1.Section1. How to Write Letters Concerning PackingHow to Write Letters Concerning Packing lTo give a brief introduction to what is packinglTo enable Ss to become aware of main content of letters concerning packing lTo enable Ss to familiarize themselves with the samples givenlTo read and practice using some of the important words and expressions for business writinglTo do exercises and practice translating letters concerning packing Objectives:Unit 9Unit 9Writing for PackingWriting for PackingWriting for Packing 1II. The Main Content of Letters Concerning II. The Main Content of Letters Concerning Packing Packing 1) Giving your purpose for writing concerning packing2) Stating the specific way for packing3) Expressing your hope that the packing method will satisfy the buyer2III. Read and Explain Sample Letters III. Read and Explain Sample Letters Sample 1:Sample 1:Dear Sirs, We thank you for your letter of 3 June, 2002 and we understand your concern for packing. We assure you that we take every possible precaution to ensure that our products reach you in good condition. For your information, “Apple” jam is packed as follows: Each jar is wrapped with tissue paper and placed in the individual box. The boxes are then packed to a carton. The cartons are then packed to strong wooden crates. Each crate holds twenty-four cartons. In addition, the crates are lined with waterproof, airtight material. We sincerely hope the packing will be to your satisfaction and look forward to receiving repeat orders from you.Yours truly, 3III. Read and Explain Sample Letters III. Read and Explain Sample Letters Sample 2:Sample 2:Dear Sirs, The shipment of “Goldlion shirts” arrived on March 20. Having examined the goods thoroughly, we consider the packing needs improvement. For example, the cartons are not strong enough to protect the contents from getting damaged during transit. Our clients say that such cartons are easy to cut open, thus making pilferage possible and the cartons are too thin to stand heavy pressure. So they prefer wooden cases to cartons for future shipments. We sincerely hope that you will take this matter into consideration and make necessary improvements to avoid future troubles arising from faulty packing. We are awaiting your early reply.Yours faithfully, 4Answer the Following QuestionsAnswer the Following Questions 1. How is the “Apple” jam packed?1. How is the “Apple” jam packed?2. What does the customer ask about the 2. What does the customer ask about the packing of the shirts?packing of the shirts?5Words and Expressions Commonly Words and Expressions Commonly Used in Business EnglishUsed in Business English 1.concern anxiety or worry e.g. My concern is whether we can arrive there on time. e.g. Have you packed the goods in crates?2.pack put sth into (a case, bag, etc.) 6Words and Expressions Commonly Words and Expressions Commonly Used in Business EnglishUsed in Business English 3.take precaution to do do. carefully e.g. Well take precaution to ensure that the goods arrive to the destination in good condition. e.g. Pilferage often occurs in transit. 4.pilferage theft 7ExerciseExercise 1. Fill in the blanks with suitable prepositions: Dear Sirs We thank you your letter 20 May, 1999 and can confirm that we are still offering our range luxury foods the prices quoted our initial offer you.We understand your concern packing, and can assure you that we take every possible precaution to ensure that our products reach our customers all over the world prime condition. your information, “Ariel” caviar is packed as follows: Answer8Objectives:lTo give a brief introduction to how to write letters concerning shipmentlTo enable Ss to become aware of different conventionalities used for writing letters concerning shipmentlTo practice using different conventionalities used for writing letters concerning shipmentlTo do exercises Section 2.Section 2. Skills for Writing Letters Concerning Skills for Writing Letters Concerning PackingPacking 9I. How to Persuade Others into Accepting Your Ideas I. How to Persuade Others into Accepting Your Ideas When you want to convince others of the advisability of your proposal or request for packing, you will have to use the method of persuasion. In doing it, following the following points: 1. The information given must be accurate and that the commitments made should be kept.2. To win your customers over to your point of view mainly relies on reason, do not overlook their underlying emotions.3. If the customers trust you, they are more likely to agree with you. Therefore, to gain the customers confidence is essential in business dealings.10II. Conventionalities for Packing II. Conventionalities for Packing 1）About packing, we will contact our manufacturers and call their attention to the matter. 2) Special attention has been paid to its packing, which we trust will prove satisfactory in every respect to your clients. 3) We have already taken steps to improve our packing and are confident that our future shipments will give you complete satisfaction.4）Taking into consideration the transport conditions at your end, we have reinforced our packing so as to minimize damage which may occur to the goods. 11II. Conventionalities for Packing II. Conventionalities for Packing 5) Our packing has proven successful for quite some time in many export shipments. 6）We will pack exactly according to your instructions. 7) Correct and distinct marking for the outside containers is absolutely necessary. 8) The weight and measurement (dimensions) of each case are clearly marked on every case. 9) In case buyers own shipping marks are required, your order should clearly indicate such marks and reach us one month before the shipment time. 10）The packing should be double bags lined with craft paper. 12ExerciseExercise 1. Translate the following Sentences into English. 1)纸板箱作为一种包装器已在国际贸易中广泛使用，因此，对它们的适航性，你纸板箱作为一种包装器已在国际贸易中广泛使用，因此，对它们的适航性，你们不必担心。们不必担心。2)据我们所知，保险公司接受投保纸板箱装的货物的偷窃、提货不着险。万一发据我们所知，保险公司接受投保纸板箱装的货物的偷窃、提货不着险。万一发生偷窃，你们可以放心，保险公司将会给予赔偿。生偷窃，你们可以放心，保险公司将会给予赔偿。3)纸板箱的货物被窃的痕迹比装木箱的易于察觉，这将有助于你们从保险公司那纸板箱的货物被窃的痕迹比装木箱的易于察觉，这将有助于你们从保险公司那里得到赔偿。里得到赔偿。4)我们男衬衫的包装为每件套一塑料袋，我们男衬衫的包装为每件套一塑料袋，5打装一纸箱。内称防潮纸，外打铁箍两打装一纸箱。内称防潮纸，外打铁箍两道。道。5)运到我们口岸的货物必须在汉堡转船，因此你们的包装必须具有适航性，并能运到我们口岸的货物必须在汉堡转船，因此你们的包装必须具有适航性，并能经得起运输途中的粗鲁搬运经得起运输途中的粗鲁搬运。answer13ExerciseExercise 1. Translate the following Letter into Chinese. Dear SirsIn reply to your letter of the 31st August inquiring about the packing of our Trip Scissors, we wish to state as below:Our export Trip Scissors are packed in boxes of one dozen each, 100 boxes to a carton. The dimensions are 17 cm wide and 50 cm long with a volume of about 0.026 cubic meter. The gross weight is 23.5kg, while the net weight is 22.5kg. As to the shipping marks outside the carton, in addition to the gross, net weight and tare, the wording “MADE IN THE PEOPLES REPUBLIC OF CHINA” is also stenciled on the package. Should you have any special preference in this respect, please let us know and we will meet you to the best of our ability.Answer14ExerciseExercise 1. Translate the following Letter into Chinese. Taking this opportunity, we would like to inform you that we used to pack our scissors in wooden cases but after several trial shipments in carton packing, we found our cartons just as seaworthy as wooden cases. Besides, cartons are less expensive, lighter to carry and cost lower freight. So, nowadays more and more clients are preferring carton packing to wooden case packing. We trust that you will agree to our opinion and accept our carton packing. We thank you in advance for your early reply. Yours faithfully Answer15Exercise b (Answer)Exercise b (Answer) 1. Fill in the blanks with suitable prepositions: Dear Sirs We thank you for your letter of 20 May, 1999 and can confirm that we are still offering our range at luxury foods in the prices quoted our initial offer to you.We understand your concern over packing, and can assure you that we take every possible precaution to ensure that our products reach our customers all over the world in prime condition. For your information, “Ariel” caviar is packed as follows: Return16Exercise c (Answer)1) Cartons as a kind of packing container have been extensively used in international trade. 2) Therefore, you need not worry about their seaworthiness.3) So far as we know, insurance companies accept goods packed in cartons to be insured against TPND. In case of theft and pilferage, you may be assured that you will get indemnification from the insurance company concerned.4) The traces of pilferage are easier to be found out for the goods packed in cartons than in wooden cases. Therefore, they will help you to get compensation from the insurance company.5) The packing of our Mens Shirts is each in a polybag, 5 dozen to a carton lined with water-proof paper and bound with two iron straps outside.Return17Exercise d (Answer)敬启者: 你方8月31日来函询问我方旅行剪刀的包装事，今告知如下：我们出口的旅行剪刀每合装1打，每一纸板箱装100盒。尺码是17公分高，30公分阔，50公分长，体积约0.026立方米，净重22.5公斤，毛重23.5公斤。纸板箱外的标记，除印刷有毛重、净重、及皮重外，还须印刷有“中华人民共和国制造”字样。如你对标记有何特殊要求，请告知，我方当尽力满足。Return18Exercise e (Answer) 顺告我们的剪刀过去一向是用木箱包装的，但经过多次用纸箱试装后，发现纸板箱同样适宜于海洋运输，且纸板箱价格较低，搬运较为轻便，运费也较低廉，所以现在有更多的客户宁愿要纸板箱包装而不要木箱包装。我们相信你方会同意我们的意见，接受纸板箱包装。 如能早日答复，不胜感激。 敬上 Return19