Andersen Consulting 20001IM02 - Processes in Inventory ManagementAndersen Consulting 20002Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 20003MM OverviewMaster dataSalesInternal and external financial accountingMRPInvoiceverificationInternal procurementProductionInvoicereceipt?InventorymanagementGoodsreceiptGoodsissueTransferpostingExternal procurementPurchasingMaterialBatchesVendorG/L accountsCustomerStorage bins.Andersen Consulting 20004Goods MovementsVendorIn-house productionGoods receiptWarehouse 1Warehouse 2Transfer postingGoods issueScrappingConsumptionLegacy SystemAndersen Consulting 20005Stock Fields in the Material MasterEBCADStock in transferStock in transitStorage location 0001unrestricted-usein quality inspectionblockedblocked stock returnsin transferStorage location 0002unrestricted-usein quality inspectionblockedblocked stock returnsin transferPlant 0001Andersen Consulting 20006Consumption statistics12/95MovementsInventory Management OverviewGR/GIslipGoods receiptPh. Inv.Analyses / Inventory ControllingWarehouse MgmtStorage binsRcpt/issueStock transf.Transfer pstgStockStor. loc. stockSpecial stocksQuantities & valuesMovementsAndersen Consulting 20007Documents for Goods MovementRecords movements thataffect valuation of inventory.Records movements thataffect inventory balances.Goods movementWarehouseMaterialdocumentAccountingdocumentIssuesReceiptsAndersen Consulting 20008Accounting DocumentThe material and accounting documents for agoods movement are created simultaneouslyfor each inventory transaction.001001002002Line ItemsLine ItemsHeaderHeaderMaterial documentMaterial document490000757490000757QuantityQuantityDate 04/06Date 04/06MaterialMaterial10 liter10 liter25 each25 eachpaintpaintmirrormirrorPlantPlant3000300030003000001001002002003003Line ItemsLine ItemsHeaderHeaderAccounting documentAccounting document 5000642 5000642AccountAccountDate 04/06Date 04/06DescriptionDescription300000300000300000300000191000191000inventoryinventoryinventoryinventoryliabilityliability$ $7575400400475475Material DocumentMaterial and Accounting DocumentsAndersen Consulting 20009Movement Type ConceptlMovement types differentiate among the following stocktransactions:nGoods receiptnGoods issuenStock transferlMovement type determines which:nQuantity fields are updated.nStock types are updated.nGeneral ledger stock or consumption accounts are updated.nFields are displayed during document entry.lA three-digit code identifies the particular movement to beperformed (e.g., 101 = purchase order receipt).Andersen Consulting 200010Movement Type Examples101122Goods receipt to the warehouseReturn delivery to the vendorAndersen Consulting 200011Three-digit movement type is required whenentering a goods receipt.Movement Type ExampleAndersen Consulting 200012Exercise for Introduction to Inventory Exercise for Introduction to Inventory MgmtMgmtNow its time for you to do exercise: No Exercise!Andersen Consulting 200013Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 200014Goods ReceiptGoods receiptFor purchaseorderFor delivery noteFor orderOtherPurchase orderDelivery noteOrderAndersen Consulting 200015Goods Receipt with ReferencelGoods receipt with reference to a purchase order allows:nData to be copied from the purchase order to the goods receiptdocument.nDelivery notification.nInvoice verification based on quantity received.nPurchase order history update.nInventory quantity and value update.nAutomatic update to G/L accounts.lIf a goods receipt does not contain a purchase ordernumber on the delivery slip, a search for the correctpurchase order number can be performed using thematerial number or the vendor number.Andersen Consulting 200016Goods Receipt without Reference to Purchase Goods Receipt without Reference to Purchase Order or Production OrderOrder or Production OrderInitial entry of stock balanceWithout purchase orderWithout production orderReceipt of by-productsDelivery free of chargeReturns from customerGoods receiptWithout purchase orderWithout production orderPreplanningTuesdayDec. 18, 96TuesdayDec. 18, 96Andersen Consulting 200017Purchase Order StructureHeaderVendorConditionsTextsCurrencyLine ItemsStatisticsOrderhistoryChangesGeneral informationPurchase OrderDelivery scheduleAccount assignmentTextsPricing conditionsAdditional dataAndersen Consulting 200018Account AssignmentAccount AssignmentConsumable Materialwith materialmaster recordEnter accountcategoryAutomatic accountassignmentData frommaterial master recordManual accountassignmentUser mustenter dataStock accountConsumption accountCost CenterAssetStock materialWithout materialmaster recordWith materialmaster recordAccountassignmentWith accountcategoryAccount AssignmentAndersen Consulting 200019Goods Receipt DestinationslStock: Material destined for the warehouse is given astorage location. Goods receipts for the warehouse canbe posted to three different stock types:nUnrestricted-usenQuality inspectionnBlocked stock (valuated)lConsumption: Material intended for consumption (e.g.,charged to a cost center or a project) can be assigned arecipient or unloading point.lGoods Receipt Blocked Stock: Conditionally acceptedmaterial is usually recorded into GR blocked stock. In thestock overview, there is a separate column for blockedstock. The material is not valuated until released fromblocked stock but the inventory quantity is updatedimmediately.Andersen Consulting 200020Stock-type Related Destinations Stock in quality inspection Stock in quality inspectionBlocked stock (valuated)Blocked stock (valuated) Non-stock purchases Non-stock purchasesCost centerCost centerProjectProjectOtherOtherConditionalStockVendorConsumption Goods receipt blocked stock Unrestricted-use stock Unrestricted-use stockAndersen Consulting 200021Goods Receipt for Stock MaterialGoodsreceiptGoods receiptPurchasingdocument(s)Item:123Entering the goods receipt increases the inventorylevel of a material that is procured for stock.Warehouse/storesVendorAndersen Consulting 200022Goods receiptConsumption2 swivel chairs forcost center 1PurchaseorderGoods ReceiptTo PointOf Usage(Not To Stock)Consumption Material Goods ReceiptAndersen Consulting 200023Goods Receipt via GR Blocked StockGR blocked stockAAAAVendorWarehouseMovement 104(Blocked Stock To PO)Movement 103(PO to Blocked Stock)102101Movement 105(Blocked Stock to Warehouse)Movement 106(Warehouse to Blocked Stock)Andersen Consulting 200024Movement Type ConceptlMovement types differentiate among the following stocktransactions:nGoods receiptnGoods issuenStock transferlMovement type determines which:nQuantity fields are updated.nStock types are updated.nGeneral ledger stock or consumption accounts are updated.nFields are displayed during document entry.lA three-digit code identifies the particular movement to beperformed (e.g., 101 = purchase order receipt).Andersen Consulting 200025Three-digit movement type is required whenentering a goods receipt.Movement Type ExampleAndersen Consulting 200026Storage Location16 piecesStorage Location24 piecesGR documentItem 16 pcs, Storage Location 1Item 14 pcs, Storage Location 2nSeveral goods receipts can be entered for a single order itemat one time. This occurs if the material is kept in batches or inmultiple storage locations.nThe entries are recorded in one material document.VendorPurchaseOrderItem 1 10 pcsItem 2 25 pcsItem 3 15 pcsSeveral Goods Receipt ItemsAndersen Consulting 200027WMWMNotification ofgoods receipt(optional)Material/FinancialdetailsGoodsReceiptSlipStock andconsumptionaccounts updatedTransfer request to theWarehouse Managementsystem (if active)Stock and valueupdatedFinancialMaterialdocumentHard copy(optional)Inspection notificationto Quality ManagementsystemPost receipt toQuality Inspection(if active)QMQMMaterialMaterialMasterMasterPO historyPO historyand POand POupdatedupdatedGoodsReceiptMaterial deliveryEffects of a Goods ReceiptAndersen Consulting 200028In material master record:10 pcs per palletGR: 30 pcsPrint 3 GR slipsGR slipGR slipGR slipGR slipGR slipGR slipPrint GR SlipAndersen Consulting 200029Reason for movement(optional entry)(e.g.: wrong storage location)Reason for movement(optional entry)(e.g.: material damaged)The return delivery slip is returned with the material to the vendor.ReversalReturn deliveryWithoutGoods receipt/issue slipWithReturn delivery slipReversal and Return DeliveriesAndersen Consulting 200030Account PostingsGoods receiptGoods receipt10 piecesPurchaseorder10 pieces at $60 pieceStock accountStock accountGR/IR accountGR/IR accountPrice differencesPrice differencesMaterialMasterRecordStandard Cost= $50/pieceGoods receiptuInventory account is debited at standardprice.uGR/IR clearing account is credited atpurchase order price.uPrice difference account debited withdifference between standard andpurchase order price.500 +500 +600 -600 -100 +100 +Andersen Consulting 200031The Document ConceptlA document is proof that a business transaction orposting occurred.lIn the SAP R/3 System, documents are generated andstored for every goods movement. There are two types ofdocuments:nMaterial documents record inventory impacts and changes.nAccounting documents record the financial impact of a goodsmovement.lOnce a goods movement has been posted, quantities,materials, movement types and organizational levelscannot be changed. Only data such as text can bechanged. Mistakes are corrected with a new document.Documents can be canceled or reversed.Andersen Consulting 200032Records movements thataffect valuation of inventory.Records movements thataffect inventory balances.Goods movementWarehouseMaterialdocumentAccountingdocumentIssuesReceiptsDocuments for Goods MovementAndersen Consulting 200033Accounting DocumentThe material and accounting documents for agoods movement are created simultaneouslyfor each inventory transaction.001001002002Line ItemsLine ItemsHeaderHeaderMaterial documentMaterial document490000757490000757QuantityQuantityDate 04/06Date 04/06MaterialMaterial10 liter10 liter25 each25 eachpaintpaintmirrormirrorPlantPlant3000300030003000001001002002003003Line ItemsLine ItemsHeaderHeaderAccounting documentAccounting document 5000642 5000642AccountAccountDate 04/06Date 04/06DescriptionDescription300000300000300000300000191000191000inventoryinventoryinventoryinventoryliabilityliability$ $7575400400475475Material DocumentMaterial and Accounting DocumentsAndersen Consulting 200034The material document is a record of an inventory transaction showingthe date, quantity, material, plant, and other important data. Display Material Document: OverviewMaterial DocumentAndersen Consulting 200035By clicking the Follow-on documents buttonfrom the material document, a list of accountingdocuments is displayed for the goodsmovement. You can easily access any of theaccounting documents by double-clicking onthat document type. Display Material Document: OverviewAccounting Document Drill-downAndersen Consulting 200036The accounting document shows the G/L effect of each material transaction.In this example, a goods receipt was made for a standard price material.Inventory, accrued payables, and the price variance account were updated.Display Document OverviewAccounting DocumentAndersen Consulting 200037Setting Delivery Completed IndicatorSetting Delivery Completed IndicatorSet delivery completed indicatorPurchase orderIn the purchase orderat time of goods receiptAndersen Consulting 200038Under / Over delivery At Goods ReceiptUnder / Over delivery At Goods ReceiptPurchase order quantity 100Underdelivery tolerance 10%Overdelivery tolerance 20%708090100110120130140UnderdeliverywarningOverdeliveryerror messageNo messagewithin thetolerance rangeAndersen Consulting 200039Quantity delivered:100 pcsOrder price quantity:Goods receiptPO quantity:100 pcsOrder price quantity:400 kg400 kgPurchaseorderVariance10%Possiblereactions:Dependent on B1 and B2 messages (Customizing)No messageWarning plus mail messageError messageOrder Price Quantity VarianceAndersen Consulting 200040Not OK:Warning orError messageWarehouseExpiration dateOKMaterialABBCBExpiration Date Check at Goods ReceiptExpiration Date Check at Goods ReceiptA AMaterialMaterialPurchaseOrderPos. 1Mat. ABCMinimumremainingshelf lifeMin. remainingshelf lifeAndersen Consulting 200041ToChoc Co.Purchase order:Santas, 100 PC50gLatest GR date: Dec. 6Posting date:Dec. 10Choco Co. Posting date:Dec. 5Warning or error messageokWELatest Acceptable Goods Receipt Date in POLatest Acceptable Goods Receipt Date in POAndersen Consulting 200042ToMiller Co.Purchase orderGoods receiptDelivery costs:Freight vendorSmith & Co.WarehouseStorage locationSmith & _Co.Subsequent Entry of Freight VendorAndersen Consulting 200043SummaryIn goods receipts you can determine special features such as “delivery completed” indicator, tolerances, units of entry, material shelf life and subsequent entry of freight vendor.Andersen Consulting 200044Exercise for Goods ReceiptNow its time for you to do: IM02 - Exercise 0230 minutesAndersen Consulting 200045Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 200046ReservationsReservationsReservationPlanning a goods movementPlanning an inwardmovementPlanningan outwardmovementPlanninga transferpostingMRP controllersWarehouse clerkPlant, storage locationAndersen Consulting 200047ReservationsReservationsBase dateCheck calendarMaterialPlant/storage location/batchRequirement dateMovements allowedR HeaderItemItemItemAcct. assignmentMaterialABBCBAndersen Consulting 200048Creating ReservationsCreating ReservationsWith referenceWithout referenceIndividual entryCollective entryWith a new base dateOther account assignments possible with the same movement typeXXXXXXXXXXXAndersen Consulting 200049Dynamic Availability CheckDynamic Availability Check30 pcsRes.30 pcsRes.30 pcsOK80 pcs 50StResPurch. order.80 pcsRes.OKWE(2.1)(2.2)(2.3)(2.4)d (days)Today100 pcs.11 12 2Andersen Consulting 200050Exercise for ReservationsNow its time for you to do: IM02 - Exercise 0330 minutesAndersen Consulting 200051Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 200052Goods IssuesGoods IssuesGoods issueFrom warehouseFrom consigmt. storesConsumptionSamplingScrappingIssueCost centerAssetSalesOrderAndersen Consulting 200053Effects of a Goods IssueGoods issueMaterial documentAccounting documentG/L accounts:Stock accountConsumption account.Stock quantityConsumption statistics.Point of consumption :Cost centerOrder. Andersen Consulting 200054Goods Issue with Change of Movement TypeGoods Issue with Change of Movement TypeEnter goods issue: OverviewItem QtyMvT1 10 Mat12012 50 Mat21000/0001241MvT241MaterialMat 2Quantity505,-Installation1000Enter goods issueMvmt.type 201Cost center 1000ItemMat1Mat 1Quantity10PC ContinueMaintain default values241Movement typeSpecial stockNew itemsNew items1000Plant0001Storage locationGoods IssueEditGotoValuation.New itemsNew itemDefault valuesAndersen Consulting 200055Entering Goods IssueWithout referenceWith referenceSingle entryCollective entryTo production orderTo sales orderAndersen Consulting 200056Direct entryMaterial searchAccount assignment searchXXXXXXXXXXX. to reservationWith reference .Planned Goods IssueAndersen Consulting 200057Unplanned Goods IssueIndividual entryCollective entryStorage location/batch*XXXXXXXXXXXAndersen Consulting 200058SummaryGoods issues include consumption and issue. They can be entered with or without a reference document.Andersen Consulting 200059Exercise for Reservation & Goods IssueExercise for Reservation & Goods IssueNow its time for you to do:IM02 - Exercise 0440 minutesAndersen Consulting 200060Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 200061Stock TransferPhysical Transfer / Stock TransferLogical Transfer / Transfer PostingStorage location 0001Storage location 0002Unrestricted useBlocked stocklogical movementphysical movementAndersen Consulting 200062Stock Transfer/Transfer Posting00100010002Company code00100010002Company codePlant 0001Plant 0002Stor. loc. 0001Stor. loc. 0002Andersen Consulting 200063 SL TO SL (1/2-Step)SL TO SL (1/2-Step)Unrestricted-usestockUnrestricted-usestockStock in transferStorage location 0001Storage location 00022 - Step1 - StepAndersen Consulting 200064Plant to Plant - Two-Step ProcedurePlant to Plant - Two-Step ProcedureRUnrestricted-usestockUnrestricted-usestockIn stock transferPlant 0001Plant 0002Andersen Consulting 200065Material to MaterialMaterialMaterialNew wineOld wine19941996Andersen Consulting 200066Stock Types: Goods MovementReceiptsStock in quality inspectionUnrestricted- use stockBlocked stockWithdrawals to ConsumptionScrapping/samplingQSAndersen Consulting 200067In material master record:10 pcs per palletGR: 30 pcsPrint 3 GR slipsGR slipGR slipGR slipGR slipGR slipGR slipPrint GR SlipAndersen Consulting 200068SummaryStock transfers are physical goods movements. They can be effected in a one-step or two-step procedure.Transfer postings do not involve a physical goods movement as a rule. Changes include the stock type or material number, for instance.Andersen Consulting 200069Exercise: Stock Transfer/Transfer PostingExercise: Stock Transfer/Transfer PostingNow its time for you to do:IM02 - Exercise 0545 minutesAndersen Consulting 200070Topic One: Introduction to Inventory ManagementTopic Two: Goods ReceiptTopic Three: ReservationsTopic Four: Goods IssueTopic Five: Stock Transfer/Transfer PostingReporting and AnalysisScheduleScheduleAndersen Consulting 200071Logistics Information LibraryLogistics Information LibraryInventoryControllingShop FloorInformationSystemSalesInformationSystemPurchasingInformationSystem. . .LogisticsprocessingsystemsLogisticsinformationsystemsPPPMSDMMQMR/3Logistics Information System (LIS)Logistics Information System (LIS)Andersen Consulting 200072General ConceptsGeneral Conceptsl Inventory Transaction Analyses display informationabout:nMaterial movementsnMaterial stocksl Inventory Transaction Analyses can be used to:nReview the transaction history for a materialnDetermine the current stock balance for a materiall Inventory list displays may be created for all types ofmaterial transactions.Andersen Consulting 200073AnalysesAnalysesInventory controllingAnalysesMaterial document for materialAccounting documents for materialReversed materials documentsReason for movementMaterial document for posting dateStock situationindividual materialsStock situationplant / warehouseMovementsStock overviewStock / requirements listAvailability of plant stockShelf life expiration date listWarehouse stockConsignment / returnablepackaging stock at customerAndersen Consulting 200074Inventory Transaction AnalysisInventory Transaction AnalysisDisplay Material Documents for MaterialIn this example, a report will be created listing allmaterial movements for materials 1500-100-00 through1500-100-20 in plant 3000, storage location 001.Andersen Consulting 200075Inventory Transaction AnalysisInventory Transaction AnalysisInventory Documents By MaterialInventory transactionselection criteriaAccount assignmentinformationInventorytransaction datesInventorytransactions bymovement typeAndersen Consulting 200076Exercise for Exercise for Reporting and AnalysisReporting and AnalysisNow its time for you to do exercise: IM02 - Exercise 0620 MinutesAndersen Consulting 200077Your input in course evaluation form is appreciated.Please take the quiz. Course Evaluation and QuizCourse Evaluation and QuizAndersen Consulting 200078Congratulations !