Technical Writing and Business Technical Writing and Business CommunicationCommunicationSession 5-Making PowerPoint SlidesTips to be CoveredTips to be CoveredvOutlinesvSlide StructurevFontsvColorvBackgroundvGraphsvSpelling and GrammarvConclusionsvQuestionsOutlineOutlinevMake your 1st or 2nd slide an outline of your presentationvFollow the order of your outline for the rest of the presentationvUse the titles of each slide as main pointsSlide Structure GoodSlide Structure GoodvWrite in point form, not complete sentences Use these to speak from, not read !vInclude 4-5 points at most per slidevAvoid wordiness: use key words and phrases onlySlide Structure - BadSlide Structure - BadvThis page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.Revised slideRevised slideA bad slide:vcontains too many wordsvis not written in point formvlooks more complicatedvtakes too much time to readSlide Structure GoodSlide Structure GoodvShow one point at a time:Will help audience concentrate on what you are sayingWill prevent audience from reading aheadWill help you keep your presentation focusedSlide Structure GoodSlide Structure GoodvUse parallel structure with consistency - all headings - all points - numbers & bulletinsSlide Structure - BadSlide Structure - BadvDo not use distracting animationvDo not go overboard with the animationvBe consistent with the animation that you useFonts - GoodFonts - GoodvUse at least an 18-point fontvUse different size fonts for main points and secondary pointsthis font is 24-point, the main point font is 28-point, and the title font is 36-pointvUse a standard font like Times New Roman or ArialFonts - BadFonts - BadvIf you use a small font, your audience wont be able to read what you have writtenvCAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READvDont use a complicated fontDont use a complicated fontColor - GoodColor - GoodvUse a color of font that contrasts sharply with the backgroundEx: blue font on white backgroundvUse color to reinforce the logic of your structureEx: light blue title and dark blue textvUse color to emphasize a pointBut only use this occasionallyColor - BadColor - BadvUsing a font colour that does not contrast with the background colour is hard to read vUsing colour for decoration is distracting and annoying.vUsing a different colour for each point is unnecessaryUsing a different colour for secondary points is also unnecessaryvTrying to be creative can also be badBackground - GoodBackground - GoodvUse backgrounds such as this one that are attractive but simplevUse backgrounds which are lightvUse the same background consistently throughout your presentationBackgroundBackgroundvLightvConsistentBackground BadvAvoid backgrounds that are distracting or difficult to read fromvAlways be consistent with the background that you useGraphs - BadGraphs - BadGraphs - GoodGraphs - GoodvUse graphs rather than just charts and wordsData in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph formvAlways title your graphsGraphs - GoodGraphs - GoodGraphs Bad (Whats wrong with Graphs Bad (Whats wrong with this graph?)this graph?)Graphs - BadGraphs - BadvMinor gridlines are unnecessaryvFont is too smallvColors are illogicalvTitle is missingvShading is distractingSpelling and GrammarSpelling and GrammarvProof your slides for:spelling mistakesthe use of of repeated wordsgrammatical errors you might have make vIf English is not your first language, please have someone else check your presentation!ConclusionConclusionvUse an effective and strong closingYour audience is likely to remember your last wordsvUse a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of researchQuestions?Questions?vEnd your presentation with a simple question slide to:Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptlyAssignment 1 Assignment 1 vTeam presentation Presentations for 2 groups/class Set 1This begins our team presentation seriesEach team has 2 membersEach team will do one presentation 6 to 8 minutes eachEach member will present 3 4 minutesPick a topic which your audience will be interested in7 slides maximum (1 intro, 5 body, 1 conclusion/summary)vStudy the evaluation form carefully