Unit 5 Making Invitations2021/8/221Unit 5Making InvitationsGetting Things Ready1Things to Do2Things to Write3More Things to Do42021/8/222Section 1 Getting Things Ready1understand invitations through reading write letters of invitation make responses to invitations In this unit, you will learn to:232021/8/223Activity 2: Read the passage in Section 2 and complete the following paragraph.Section 1 Getting Things ReadyWriting and delivering invitations to 1_, potential customers, or colleagues to attend your important 2_ occasions requires careful attention. Though great opportunities 3_ in it, if done improperly, it can cause 4_ results. The eight guidelines in the passage will help you make your business invitation letters 5_ and effectivecustomers business-related lie undesired professional2021/8/224Section 2Things to DoThings to DoActivity Two Listen and WriteRead and ThinkActivity OnebackRelated Information2021/8/225countdown countdown electronic copyelectronic copy at the bottom ofat the bottom of as far ahead as possibleas far ahead as possible prize drawingprize drawing incentive incentive related torelated to start withstart with professional professional Section Two Things to Dorecipient recipient 2021/8/226Section Two Things to Do1 12 2Why is writing and delivering invitations important? What guidelines are useful for making a professional and effective business invitation letter?Read and Read and ThinkThinkWhat information should be included in a short, effective invitation? 3 32021/8/227Find out the different types of invitations and share your ideas with your partner. Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, etc.2021/8/228Read and Think1.Writinganddeliveringbusinessinvitationlettersrequirescarefulattention.2.Thoughbusiness-relatedoccasionsmaybringgreatopportunities,improperinvitationsmaycauseundesiredresults.3.ItsmoreeffectivetostartyourinvitationwithDearMadamorSir.4.Incentivesmayservetokeepyourgueststhereuntiltheend.5.Inordertohavemoreguests,youdbetterplanyouroccasionasearlyaspossible.6.Aninformalinvitationmightsay,Dr.andMrs.Stanleyrequestthepleasureofyourcompany.TTTFTFnext2021/8/229Read and ThinkTask 3 Give brief answers to the following questions.1.Canyoulisttheguidelineswhichhelpyoumakeyourbusinessinvitationlettersprofessionalandeffective?nPay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording.2.Whyshouldoneplananoccasionasfaraheadaspossible?n Because doing so may give the invitees more opportunity to keep the date open.next2021/8/2210Read and Think3.Howcanyouincreasetheinviteesinterestinyourevent?nTo use humor or something related to your business that makes people smile. 4.Whatshouldyoudoifyouneedtoknowwhowillbeattendingyourevent?nTo include RSVP at the bottom of the invitation; for example, RSVP followed by your telephone number. 5.Whatcanbeusedasareminder?nAn electronic copy of your invitation may be sent to the invitee seven and three days before the occasion.next2021/8/2211Read and ThinkTask 4 Match A with B. AB1.请回复a.brieflyandclearly2.主题行b.apotentialcustomer3.尽可能提早c.business-related4.倒记时d.prizedrawing5.业务相关的e.asfaraheadaspossible6.抽奖f.subjectline7.简洁明了g.RSVP8.潜在客户h.countdown9.免费午餐i.abusinessinvitationletter10.商务邀请函j.freelunch/luncheon1- g 2-f 3-e 4-h 5-c 6-d 7-a 8-b 9. j 10. i next2021/8/2212Read and ThinkTask 5Fill in the blanks with the right words or phrases. Change the form where necessary.1.Gorgekepthiscoaton,_itwaswarmintheroom.2.Whenyousetthedate,pleaseinformus_.3.Radaremploysradiowaves_sonarusessoundwaves.4.Whichonedoyou_,aglassofsherryoracocktail?start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to althoughas far ahead as possible whereas prefer 2021/8/2213Read and Think5.Weshould_totheissueofenvironmentalprotection.6.The_waswellunderway.7.Lets_ourparty_alightmusic.8.Youreffortswill_inthelongrun.9.Themanagementistaking_measurestoincreasethecompanysproductivity.10.Therearemanyjobopportunities_mymajor.pay attention countdown start with pay off incentive related to back2021/8/2214Section 3Things to WriteThings to WriteActivity Two: Applied WritingLetter of InvitationLetter of InvitationActivity One: Task-based Writingback2021/8/2215Section 3Things to WriteLetter of InvitationTask 1 Study the following tips for writing.Task 2 Study the following language for writing.Task 3 Study the following model for witing.Task 4 Supply information to business invitation letter backActivity One: Task-based Writing2021/8/2216Section 3Things to WriteWhenwritingaletterofinvitation,youshouldpayattentiontothefollowing:1.Includespecificdetails:occasion,time,date,placeandpurpose;2.Mentionwhetherspouses,children,orotherfamilymembersareinvited;3.Statetheappropriatedress,andthepreferencesorappropriatenessofgifts;4.Askforaresponsebyacertaindatesothatyouarenotleftwithindecisionaboutfoodandspace.Ifaresponseisnotnecessary,sayso.5.Toexpressyourwarmthintheinvitation.2021/8/2217Section 3Things to WriteTask 2 Study the following language for writing.Words and phrases: beinvitedforthisoccasion受邀参加lookforwardto期待着apartyinhonorof为向表示敬意而举办的宴会2021/8/2218Section 3Things to Writepartydress礼服gardenparty游园会personalnotepaper个人信笺makesurethat确定specificrequirements特殊需求hearfromyou等你的回音atyourearliestconvenience早日R.S.V.P. 请回复2021/8/2219Section 3Things to WriteSentence patterns: MayIhavethehonourofyourcompanryatdinner?RequestthepleasureofThereceptionwillbeheldin,onIhopeyouarenottoobusytocome.Thefavorofareplyisrequested.Pleaseconfirmyourparticipationatyourearliestconvenience.2021/8/2220Section 3Things to WriteLetter of InvitationNovember20,2009Mrs.AliceHuffman1514AberdeenAve.Montreal,QCH3C1L2DearMrs.Huffman:Re. Private Preview Showing Winter Collection 2009 Ticket No. 0818888 AsoneofourlongtimevaluedcustomerswewouldliketoinviteyoutoourspecialPrivatePreviewShowoingofourWinterFashionCollectionfor2009.2021/8/2221Section 3Things to WriteTheshowingwilltakeplaceatourdowntwonstoreat500SherbSt.,Sundayevening,December20,2009from6:30pmto10:30pm.LimitedfreeparkingwillbeavailableinourparkinggagageontheRiverStreetsideofthestore.Inadditiontherewillbeanumberofwinterpromotiondraws.Sodontmissoutonthefun!Forentryintotheshowandtobeeligiblefornayofthedrawsyouwillberequiredtoproducethisoriginalinvitationwithyourticketnumberorintedonit.2021/8/2222Section 3Things to WriteInorderthatwemayplanforsnacksandrefreshmentsappropraitely,ifyouplantoattend,weaskyoutopleasecallJohnSmithat(555)2222-6666andadvisehimbyDecember15th.EveryonehereatTheFashionHouselooksforwardtomeetingyouandsharingawonderfuleveningwithyou.Yourssincerely,MaryHoneymanMaryHoneymanShowCo-ordinator2021/8/2223Section 3Things to WriteDearSir/Madam:Wewouldliketoinviteyoutoanexclusivepresentationofournewproduct.Thepresentationwilltakeplaceatlocation,attimeondate.Therewillalsobeareceptionafterthepresentation.Wehopeyouandyourcolleagueswillbeabletoattend.Task 4 Supply the necessary information to the following business invitation letter.2021/8/2224Section 3Things to Writecompanyisaleadingproducerofhigh-qualityproduct.Ournewmodelsoffersuperbqualityandsellatreasonableprices,andtheirnewfeaturesgivethemdistinctadvantagesoversimilarproductsfromothermanufacturers.Welookforwardtoseeingyouondate.Justcallourofficeatphonenumberwewillbegladtosecureaplaceforyou.Sincerelyyours,name_title_2021/8/2225Section 3Things to WriteActivitiy 2 Applied Writing/Translating Task 1 Look at the words.corporationn.公司TradeFair交易会samplen.样品displayv.展示，陈列previousa.先前的，早先的2021/8/2226Section 3Things to WriteJanuary15,2009DearSir/Madam:Weshouldliketoinviteyourcorporationtoattendthe2009International1)_tobeheldfromApril14toMay4atinGuangzhou.Full2)_onthefairwillbesentinaweek.Welookforwardtohearingfromyousoon,andhopethatyouwillbeabletoattend.Yoursfaithfully,(Signature)FairCo-ordinatorTask 2 Supply the missing words for the following invitations.Trade Fair details 2021/8/2227Section 3Things to WriteJanuary25,2009DearSir,Manythanksforyourletterof3)_invitingourcorporationtoparticipateinthe2009InternationalTradeFair.Weareverypleasedto4)_yourinvitationandwillplantobringenoughsamplesofourproductstodisplayaswedidinthepreviousyears.WearelookingforwardwithpleasuretoseeingyouattheFair.Yourssincerely,(Signature)ManagerJanuary 152021/8/2228Section 3Things to WriteDearSir,Thankyouverymuchforyour5)_toattendthe2009InternationalTradeFair.Aswearegoingtoopenarepairshopinyourcityatthattime,wearesorrythatweshallnotbeabletoattend.Wewishyouagreat6)_inthisyearsFairandhopetoco-operatewithyounexttime.Yoursfaithfully,(Signature)Managerback2021/8/2229Section 4More Things to DoMore Things to DoActivity Two:Reading MoreFocus on GrammarActivity One: back2021/8/2230Declining(婉拒)InvitationsnMostpeoplehatetosay“no”,butnot1_otherpeoplehatetohearit.Therefore,yourchallengeindeclininginvitationsistogetyourself2_thesituationwhilemaintaining(维持)the3_.Section 4More Things to Doout of take care sound worthwhile end relationship outcome as much as response appreciation as much asout ofrelationship2021/8/2231Section 4More Things to DonTodoso,stateyourunderstandingofthesituationorneed.Oftenpeopleassumethatyour“no”meansthatyoudonotthoroughlyunderstandtherealsituationorneed.Youhaveto4_todemonstratethereadersthatyoudohavea(n)5_ofthesituation.nAtfirststep,agreethattheneedisrealorthecauseis6_.n“The meeting is certainly deserving of support and attention.”nAddyourreasonforanegative(否定的)7_,ifyouwish.Givingareasonmakesyourdecision8_morethoughtful.2021/8/2232Section 4More Things to Don“My schedule has just become too full.”nAndbyallmeans,endwithagoodwillstatementaboutthepositive9_fortheevent,occasion,situation,orcause.n“I hope you will be extremely successful with such an event.”n“The party sounds like a wonderful idea. Im sorry I will have to miss it.”nSaying“no”doesnothavetomeanthe10_oftherelationship.endoutcome2021/8/2233Section 4More Things to DoTask 2 Choose the answer that best completes each sentence.1.Thechallengeindeclininganinvitationliesin_.A)howtokeepawayfromtheinvitationB)howtomaintaintherelationshipC)howtounderstanditD)howtoacceptit2021/8/2234Section 4More Things to Do2.Theword“assume”inthe2ndParagraphmostprobablymeans“_”.A)maintainB)undertakeC)continueD)suppose2021/8/2235Section 4More Things to Do3.Indeclininganinvitation,youshould_.A)expressyourappreciationofthesituationB)statetheimportanceoftherelationshipC)focusontheneedoftheeventD)readtheinvitationcarefully2021/8/2236Section 4More Things to Do4.Itsdesirabletogiveareasonforyournegativeresponsebecause_.A)itdeservesattentionB)itisthefirststepC)itshowsyourconsiderationD)itharmstherelationship2021/8/2237Section 4More Things to Do5.Accordingtothepassage,saying“no”_.A)meanstheendoftherelationshipB)doesharmtotherelationshipC)meansyoucannotparticipateintheeventD)isnoteasyformanypeople2021/8/2238Read and ThinkWritinganddeliveringinvitationstocustomers,potentialcustomers,orcolleaguestoattendyourimportantbusiness-relatedoccasionsrequirescarefulattention.Thoughgreatopportunitieslieinit,ifdoneimproperly,itcancauseundesiredresults.Thefollowingguidelineswillhelpyoumakeyourbusinessinvitationlettersprofessionalandeffective:A Quick Guide to Writing a Business Invitation Letter2021/8/2239Read and ThinkWritinganddeliveringinvitationstocustomers,potentialcustomers,orcolleaguestoattendyourimportantbusiness-relatedoccasionsrequirescarefulattention.Thoughgreatopportunitieslieinit,ifdoneimproperly,itcancauseundesiredresults.Thefollowingguidelineswillhelpyoumakeyourbusinessinvitationlettersprofessionalandeffective:A Quick Guide to Writing a Business Invitation Letter2021/8/2240Read and Think1)Pay personal attentionAlthoughitrequiresalittlemoreeffort,itpaysoff.Startyourinvitationwiththerecipientsfirstname,i.e.,DearGeorgeisfarmoreeffectivethanDearMadamorSir.Weallliketoreadournames.2)Make it brief-Peoplearebusy;theypreferashort,effectiveinvitationthatquicklyanswersthefollowingquestions:What?Where?When?Tellthemclearlyandbriefly.3)Be creative-Usehumororsomethingrelatedtoyourbusinessthatmakespeoplesmile.Thismayincreasetheirinterestinyourevent.2021/8/2241Read and Think4)Offer an incentive-Itshowsyouunderstandthatyourinviteestimeisvaluable.Invitethemtoafreeluncheonorentertheminaprizedrawing.Incentivesalsoservetokeepyourgueststhereuntiltheend.5)Set a convenient date-Planyouroccasionasfaraheadaspossibleandyougiveyourinviteesmoreopportunitytokeepthedateopen.6) Add RSVP information-IncludeRSVPatthebottomoftheinviteifyouneedtoknowwhowillbeattending;forexample,RSVPfollowedbyyourtelephonenumber.2021/8/2242Read and Think4)Offer an incentive-Itshowsyouunderstandthatyourinviteestimeisvaluable.Invitethemtoafreeluncheonorentertheminaprizedrawing.Incentivesalsoservetokeepyourgueststhereuntiltheend.5)Set a convenient date-Planyouroccasionasfaraheadaspossibleandyougiveyourinviteesmoreopportunitytokeepthedateopen.6) Add RSVP information-IncludeRSVPatthebottomoftheinviteifyouneedtoknowwhowillbeattending;forexample,RSVPfollowedbyyourtelephonenumber.2021/8/2243Read and Think7)Send reminders-Sendanelectroniccopyofyourinvitationasaremindersevenandthreedaysbeforetheoccasion,withtheSubjectline“CountdowntoBlueskyluncheon-onlythreemoredays!”8)Determine the wording -Shouldthelanguagebeformalorinformal?Aformalinvitationmightsay,Dr.andMrs.Stanleyrequestthepleasureofyourcompany,whereasamorecasualnotemightsay,Pleasejoinus.(314 words)translation2021/8/2244Language Studydeliver:vt.bringortransporttotheproperplaceorrecipient;distribute递送；分发Forexample:Hisjobistodelivergroceriesforasupermarket.他的工作是为一家超市运送食品。Itstimetodeliverthemail.该投递邮件了。2021/8/2245Language Studypotential: a.capableofbeingbutnotyetinexistence;latent潜在的；潜伏的Forexample:Hefoundapotentialproblemintheplan.他发现了计划里潜在的问题。Youmayhavepotentialabilitiesforthejob.你可能有干好那件工作的潜能。2021/8/2246Language Studylie:vi.exist;be存在，在于Forexample:Thesolutionliesinresearch.答案在研究中。Hisfailureliesinhislaziness.他的失败在于他的懒惰。2021/8/2247Language Studyundesired:a.notwantedordesired不期望的；不受欢迎的Forexample:Thespeechbroughtaboutundesiredresults.这次演讲带来了不希望发生的结果。Suchbehaviorsareundesiredhere.这种行为在这里不受欢迎。2021/8/2248Language Studyif done improperly.:Thisisanellipticalsentencemeaning“ifit isdoneimporperly”,whereit isreferstothewritinganddeliveringofinvitations.2021/8/2249Language Studyguidelines:n.officialinstructionsoradviceabouthowtodosomething指导方针；行动纲领Forexample:TheDepartmentofEducationhasissuednewnationalguidelinesforscienceteachers.教育部发布了新的全国理科教师指导条例。Newemployeesaresupposedtofollowtheguidelinesstrictly.希望新职员严格按照指南办事。2021/8/2250Language Studyprofessional:a.showingahighlevelofskillortraining专业的；内行的Forexample:Itisafirmwiththemostprofessionalapproachtomarketing.这是一家具有最专业营销手段的公司。2021/8/2251Language Studypay off:bringbenefitorreward得到回报；盈利Forexample:Allthoseweeksofstudyingwillpayoffwhenyoutaketheexam.所有那几周的学习都会在考试的时候见成效。Theinvestmentinthestockmarketpaidoffpoorly.在股市上的投资得到了可怜的回报。2021/8/2252Language Studycreative:a.involvingalotofimaginationandnewideas创造性的；创新的Forexample:Thegovernmentshouldmakecreativeuseoftaxandincentivestoachieveeconomicgoals.政府应该为实现经济目标而对税收和激励机制的创造性使用。Humanbeingsarecreativeanimals.人类是有创造力的动物。back2021/8/2253Language Studyincentive:n.something,suchasthefearofpunishmentortheexpectationofreward,thatinducesactionormotivateseffort奖励；刺激;诱因;动机Forexample:Theywanttostimulategrowthintheregionbyofferingincentivestoforeigninvestors.他们想用奖励外商投资的办法来刺激该地区的发展。Incentivesplayanimportantroleinmodernmanagement.激励在现代管理中发挥着重要作用。2021/8/2254Language Studyluncheon:lunch,especiallyaformallunchforalotofpeople（正式的）午餐Forexample:Theytreatedtheguesttoalucheoninthebestrestaurant.他们在最好的酒店里用午宴宽带客人。Wereexpectingtheyearlyluncheon.我们正期待一年一度的大午餐。2021/8/2255Language StudyPlan your occasion as far ahead as possible andyougiveyourinviteesmoreopportunitytokeepthedateopen. Thesentencepattern“imperative+and”isequalto“If.,.”Forexample:GivemeenoughfinancialsupportandIllfinishtheprojectintime.如果给我足够的财力支持，我会按时完成那个项目的。SayitagainandIllleaveatonce.你在说一遍，我就立马走人。2021/8/2256Language StudyRSVP:aFrenchexpressionmeaningpleasereplyusedonwritteninvitationstoaskthepersoninvitedtosaywhethertheycangotoasocialeventornot（请柬用语）请赐复back2021/8/2257Language Studyreminder:n.aletterornotethatremindsoneofsomethingthattheyneedtodoorneedtoremember（提醒人记住某事的）提示信件；提示便条Forexample:ThisisjustaremindertoletyouknowthatStefansarrivingonSaturday.这只是张提示便条，提醒你斯蒂芬星期六会到。Sendthemareminderamonthahead.提前一个月给他们寄一封提示函。2021/8/2258Language Studywording:n.thewordsthatareusedinaparticularpieceofwritingorspeech用词；措词Forexample:Thewordingoftheproposalneedscarefulconsideration.提议的措词还需仔细推敲。Mindyourwording!注意你的措辞！2021/8/2259Language Studywhereas:conj.whileonthecontrary然而；但是；相反Forexample:Sheiscleverwhereasheisdull.她很聪明，而他却愚笨。HeprefersteawhereasIprefercoffee.他喜欢茶而我喜欢咖啡。2021/8/2260Translation书写商务邀请函的快速指南书写商务邀请函的快速指南书写及发送邀请函给客户、潜在的客户或同事，邀请其参加重要的商务活动，需要谨慎对待。尽管其中蕴涵着巨大的商机，但如果处理不当，会造成不尽人意的结果。以下的指南有助于你制作出专业、高效的商务邀请函：1）个性化-尽管有点麻烦,但这是值得的。以收信人的名开始你的邀请函，例如，“亲爱的乔治”远比“亲爱的女士或先生”的效果更好。人们都喜欢读到自己的名字。2）简洁-人们都很忙，喜欢简短、高效的邀请函，清楚、简洁地说明何事，何地点，何时。2021/8/2261Translation3）新意 - 运用你的幽默感或使用引人发笑的、与你业务 相关的言语。这样可以引起别人对你所邀请的事情的兴 趣。 4）略施小惠 - 这么做说明你懂得被邀请人的时间的宝贵。 邀请他们参加一个免费的午餐或抽奖。这样做还可以把 你的客人留到活动结束。5）确定一个方便的时间 - 尽可能地提早做出安排，以便 留给被邀请人更多的机会腾出空闲。6）添加RSVP信息 - 如果你需要知道有谁将会参加活动， 就在邀请函的底部写上RSVP（请回复），例如，可以在 RSVP后面提供你的电话号码。2021/8/2262Translation7）提醒-在活动开始的一周前和三天前，发送电子版的邀请函作为提醒，例如，主题行为“Bluesky午餐倒记时-还有三天啦！”8）确定言语风格-邀请函的语言应该是正式的呢？还是非正式的呢？一封正式的邀请函，可以这样措辞：“Stanley博士携Stanley女士期望您的参与”，而较为随意的便条可以说“请参加到我们的活动吧”。2021/8/2263Focus on GrammarTask 1 Study the following English sentences and translate the Chinese sentences into English. 1)Iam writingalettertomyfamilynow.我正在学习驾驶。n I am learning to drive now.2)Theyare singingasonginthenextroom.三班的学生在打篮球。nThe students in Class III are playing basketball. 2021/8/2264Focus on Grammar3)Sam is watchingTV.汤姆在打电话。nSam is making a phone call.4)Allofyouare doing wellinyourEnglishstudies.你坐在我的椅子上。nYou are sitting on my chair. 5)Weare havingagoodtimehere.我们这几天在休息。nWe are having a rest these days. 2021/8/2265Focus on GrammarTask 2 Put the following sentences into the negative and interrogative (疑疑问问的的) forms after the model.1) Mary is teaching her sister how to swim.l Mary is not (isnt) teaching her sister how to swim?l Is Mary teaching her sister how to swim? 2) The students are listening to a report.l The students are not (arent) listening to a report.l Are the students listening to a report?2021/8/2266Focus on Grammar3)Youaremakingabigmistake.nYou are not (arent) making a big mistake.nAre you making a big mistake?4)Wearedoingtherightthing.n We are not (arent) doing the right thing.n Are we doing the right thing?5)Theyarewatchingafootballmatch.nThey are not (arent) watching a football match.nAre they watching a football match?2021/8/2267CareerCareerEnglishEnglish2021/8/2268